Bid Coordinator - Full-Time

Essential Duties and Responsibilities

• Create quotes and proposals using factory software to calculate pricing for custom-built buses.
• Create official price quotes and bid proposals for customers.
• Build price sheets for new and used buses already in stock.
• Calculate the cost of additional items (aftermarket) added to the bus by the dealership.
• Review and confirm that all final pricing is ready for manager review.
• Log new bid requests and organize files to meet deadlines.
• Examine customer requirements to ensure quotes match their needs.
• Fill out legal paperwork, like notary pages, for managers to sign.
• Gather information for large, multi-school, or statewide group contracts.
• Review customer complaints or mistakes on built buses.
• Place official orders with factories using accurate specs and selected customer options.
• Maintain pricing sheets for large group contracts.
• Review state requirements to ensure buses are legal to operate in that state.
• Handle discounts and rebates from OEMs based on specific bid requirements.
• File paperwork with Ford and GM to get rebate money back.
• Track rebates to ensure the company collects outstanding receivables.
• Share draft quotes with the sales team for feedback.
• Help sales staff with questions about bus options and availability.
• Fill out information sheets to help office staff enter data easily.
• Help managers figure out requirements for selling buses to other states.
• Work with operations and service teams to resolve any delivery issues.
• Help managers figure out requirements for selling buses to other states.
• Work with operations and service teams to resolve any delivery issues.

Education and/or Work Experience Requirements

• A high school degree or equivalent is required.
• A bachelor’s degree is preferred.
• Previous bus or truck dealership experience is preferred.

Skills

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
• Excellent computer proficiency (MS Office - Word, Excel).
• Knowledge of and experience with TOPS is desired.
• Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion in a timely manner.

Benefits

• Competitive hourly wage.
• Medical insurance.
• Dental and vision coverage.
• Company-paid medical, dental, and vision insurance.
• Short and long-term disability insurance.
• Life insurance.
• 401(k) with company match (dollar for dollar up to 4%).
• Holiday pay.
• PTO pay.
• Career growth opportunities.

About the Role

We are seeking a Full Time Bid Coordinator for our Kankakee, IL location. Midwest Transit Equipment, Inc. has been in business for over 50 years, known for our honesty and integrity, and offers quality vehicles, exceptional service, and affordable prices. We maintain thousands of vehicles across eight locations in five states and employ over 300 dedicated employees who provide safe, comfortable, and reliable transportation worldwide.