Bid Coordinator

About the role

We are seeking a Bid Coordinator to support the development and submission of proposals. The ideal candidate will coordinate with cross-functional teams, manage timelines, and ensure all bid documents are complete, accurate, and submitted by deadline.

Responsibilities

• Cook up the bid and proposal process
• Keep track of deadlines, requirements, and submission schedules
• Collect info from internal teams like sales, engineering, finance, legal, and operations
• Write, format, and edit proposal content
• Make sure submissions meet customer requirements and comply with standards
• Keep bid libraries, templates, and supporting docs organized
• Arrange review meetings and follow up on action items
• Submit final bid packages through customer portals or required channels
• Support post-submission activities, including clarifications and lessons learned
• Review tender documents, RFPs, RFQs, and ITTs

Requirements

• Bachelor’s degree in business, communications, marketing, or a related field, or equivalent experience
• Experience in bid coordination, proposal writing, sales support, or project coordination
• Strong written and verbal communication skills
• Excellent organization and time management
• A high attention to detail
• Ability to manage multiple deadlines
• Proficiency with Microsoft Office, especially Word, Excel, and PowerPoint
• Experience with CRM, document management, or bid portal systems is a plus

Qualifications

• Annual Base Salary Range: $47,310.00 - $76,800.00
• Compensation Type: Exception Hourly
• Incentive Eligible: Yes
• No Sales Commission Eligible

Skills

• Written and verbal communication skills
• Organization and time management
• Attention to detail
• Microsoft Office proficiency
• CRM, document management, or bid portal systems experience

Benefits

We offer benefits that kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!

• Family building benefits include fertility coverage and adoption/surrogacy assistance
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave
• Educational and training opportunities through company programs along with tuition assistance and student debt support

Schedule

The work is On-Site (5 days)

Pay

Annual Base Salary Range: $47,310.00 - $76,800.00

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.