BIC Data Integrity Assistant

About the role

The BIC Data Integrity Assistant is critical to supporting the firm’s expanding data and reporting initiatives by ensuring the accuracy, integrity, and timely maintenance of client and matter information across BIC systems. The role supports the firm’s integrated data strategy, including the preparation and loading of client engagement letters into the Terms database for structured coding and downstream reporting. Additionally, the position involves managing engagement letters, waivers, and related client documentation, as well as assisting with party linking, client and matter maintenance, and inclusionary ethical wall support.

The BIC Data Integrity Assistant will work closely with Compliance Analysts and other BIC team members to ensure engagement terms are captured consistently and accurately, enabling stakeholders such as BIC, Information Governance, and Billing to identify and report on key provisions like AI use restrictions, work product ownership, and fee arrangements.

Responsibilities

• Maintain the firm’s client administrative files by processing and filing all engagement, disengagement, and waiver letters received by the department
• Link parties in Open to approved and finalized matters
• Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary
• Prepare and process client and matter name change requests
• Maintain inclusionary ethical walls in the Firm’s ethical walls database
• Clean up outstanding Open requests from departing or departed timekeepers and secretaries
• Implement and maintain database warnings and alerts
• Process reports associated with various database clean-up projects
• Assist with department projects as necessary
• Participate in proof-of-concept testing of new technologies or solutions
• Communicate with users regarding intake issues and risk management procedures for opening new client/matters, as well as request status updates via email and phone
• Perform all other duties as assigned or required

Requirements

• After orientation, exhibit proficiency in the Microsoft Office suite, iManage, and other firm applications
• Available to work overtime as required

Qualifications

Preferred:

• Bachelor’s Degree
• Prior experience in a law firm, legal environment, or conflicts department
• Prior experience with Security Database technology for Ethical Walls
• Prior experience with Workflow tools and systems

Skills

• Ability to solve problems and work in a fast-paced environment requiring high-volume, process-driven work with a strong focus on accuracy and customer service
• Ability to interact professionally with attorneys, all levels of management, business professionals, and outside third parties
• Excellent communication and interpersonal skills
• Strong database skills
• Detail-oriented with strong organizational skills
• Strong ability to prioritize and juggle multiple tasks
• Strong customer service skills

Pay

The expected hourly pay range for this position with a work schedule of 40 hours per week is $24.50 - $36.50 ($50,960.00 - $75,920.00 annually). Final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate.

Benefits

Cooley offers a full range of elective benefits, including:

• Medical, health savings account (with applicable medical plan), dental, and vision coverage
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance, AD&D, and long-term care coverage
• Backup care for children and/or adults and other parental support benefits

Benefited employees also receive:

• Firm-paid life insurance, AD&D, and short-term medical benefits
• 20 days of Paid Time Off (PTO) and 10 paid holidays each year
• Generous parental leave and fertility benefits

New employees will attend a detailed benefit orientation to learn more about available benefits and resources.