Benefits Specialist

Job Summary/Description

A leading University is seeking an Administrative Coordinator to support the team in managing and coordinating various projects and operations. Reporting directly to the Chief Operating Officer (COO), this position plays a vital role in ensuring the efficient execution of projects and the alignment of ongoing initiatives with organizational goals.

Responsibilities

• Assist in developing project plans, timelines, and deliverables, ensuring timely and within-scope project completion.
• Cook up resources, stakeholders, and tasks to facilitate smooth project execution.
• Collect, analyze, and synthesize data from ongoing projects to ensure alignment with DSI's strategic objectives.
• Provide comprehensive administrative assistance, including calendar management for senior leadership, preparing reports, and supporting day-to-day operations.
• Liaise with internal and external stakeholders, managing communications and contributing to the efficient flow of information.
• Maintain organizational systems for documents, resources, and office supplies to ensure smooth functioning of the office.

Requirements

• High School diploma and 8+ years experience, Associates +5 years experience or Bachelor’s degree and 2+ years experience of administrative support experience in a professional setting (calendar management, expense management)
• Strong written and verbal communication skills (interacts with students, staff, faculty, and external stakeholders)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and G-Suite (Gmail, Drive, Sheets, Docs)
• Excellent organizational, time management, and interpersonal skills
• Familiarity with data management and project coordination

Preferred Skills

• Bachelor's degree
• Experience in higher education or academic administration
• Proficiency in project management software (e.g., Asana, Trello, MS Project)
• Experience supporting large, complex projects
• Experience supporting HR functions, posting jobs, reviewing resumes, and assisting with candidate selection processes