Benefits Specialist

Proskauer Rose LLP is a global law firm known for its pragmatic and business-savvy approach, representing leading organizations in complex, innovative, and game-changing matters. With 900+ lawyers across key financial centers, the firm serves asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends, and other industry-defining clients.

About the role

The Benefits Specialist will support the administration of the Firm’s U.S. benefits and well-being programs, ensuring a smooth and efficient employee experience through accurate processing, responsive support, and effective coordination with internal stakeholders and external vendors.

Responsibilities

• U.S. Benefits Administration
  • Support the day-to-day administration of U.S. health and welfare benefit plans, including medical, dental, vision, life insurance, disability, and related programs.
  • Process benefits enrollments, life event changes, and terminations in HR systems, ensuring accuracy and timeliness.
  • Review benefits data and assist with payroll inputs, including deductions and retroactive adjustments.
  • Partner with Payroll and HR Operations to reconcile benefits and payroll data and resolve discrepancies.
  • Respond to employee inquiries regarding benefits coverage, eligibility, and enrollment, providing clear and timely guidance.
  • Escalate complex issues to the Manager as appropriate.
• Open Enrollment Support
  • Support the execution of annual U.S. Open Enrollment, including system testing, data validation, and coordination with vendors.
  • Assist in preparing employee communications and materials.
  • Provide front-line support to employees during enrollment, ensuring a smooth and efficient process.
  • Assist with post-enrollment audits and reconciliation.
• Well-being Program Support
  • Support the administration of the Firm’s worldwide Well-being program, including coordination of well-being initiatives, events, and campaigns.
  • Assist with vendor coordination, scheduling, and logistics for well-being programming.
  • Track participation, engagement, and program outcomes.
  • Support communications and promotion of well-being offerings to employees.
  • Provide administrative and operational support to the Manager in evolving and enhancing the program.
• Leaves of Absence & ADA Accommodations
  • Serve as backup for the administration of U.S. leaves of absence by assisting with tracking, documentation, and coordination with internal stakeholders and vendors as needed.
  • Help maintain accurate records and ensure required documentation is collected and organized.
  • Provide backup assistance in responding to employee inquiries related to leave processes and next steps.
• Vendor Coordination & Administration
  • Serve as a day-to-day contact for benefits vendors, assisting with issue resolution and information requests.
  • Support invoice processing, tracking, and reconciliation.
  • Assist with vendor data exchanges and file management.
• Data, Reporting & Process Support
  • Maintain accurate benefits data in HR systems and ensure data integrity.
  • Support reporting and analysis related to benefits and well-being programs.
  • Assist in documenting processes and identifying opportunities for improved efficiency and service delivery.
• Global Benefits Exposure & Development
  • Develop cross-functional knowledge of global benefits programs to provide backup support across non-U.S. regions, ensuring continuity of service as needed.

Requirements

• Bachelor’s degree required.
• 3+ years of experience in benefits administration or HR operations.
• Foundational knowledge of U.S. health and welfare benefits; exposure to leave administration a plus.
• Strong attention to detail and ability to manage multiple tasks with accuracy.
• Experience working with HR systems and data; comfort with Excel.
• Strong interpersonal and communication skills, with a customer service mindset.
• Ability to handle sensitive information with discretion and professionalism.
• Eagerness to learn and grow within benefits and well-being program management.

Schedule

This position requires physical presence in Proskauer’s offices on a regular basis (at least 3x per week, or more, if required by firm policy or business needs).

Pay

The anticipated compensation for this position is $80,000 - $100,000. The actual salary offered will be based on factors including qualifications, relevant experience, education, certifications, and location.