Benefits & Payroll Coordinator, FT .8 FTE

Benefits & Payroll Coordinator

The Benefits & Payroll Coordinator provides administrative and clerical support for the Hospital's payroll, benefits, and related employee records functions. Working under the direction of the Executive Director of Human Resources, this position is responsible for the day-to-day processing, maintenance, reconciliation, and recordkeeping activities necessary to support accurate payroll administration and employee benefit programs.

• Prepare and process payroll information in Paylocity for review and approval by leadership.
• Enter and maintain payroll-related employee data including new hires, terminations, transfers, wage adjustments, and status changes.
• Review timesheets for completeness and follow up with department managers regarding missing or inaccurate information.
• Process approved payroll transactions including shift differentials, call pay, overtime, PTO, holiday pay, and other earnings codes.
• Maintain payroll deduction records for benefits, garnishments, taxes, and voluntary deductions.
• Assist with payroll reconciliations and audit reports.
• Respond to routine employee payroll inquiries.
• Maintain payroll records and supporting documentation in accordance with hospital policies.
• Aid in year-end payroll activities and W-2 processing.
• Escalate unusual payroll situations, compliance concerns, or exceptions to appropriate leadership.

Benefits Administration

• Process employee benefit enrollments, changes, and terminations.
• Aid employees with enrollment forms, online benefit elections, and routine benefit questions.
• Maintain benefit eligibility and enrollment records.
• Cooklife life-event changes including marriage, divorce, birth, adoption, and loss of coverage.
• Process benefit deductions through payroll systems.
• Prepare benefit-related reports and documentation for leadership review.
• Reconcile monthly carrier invoices and identify discrepancies.
• Communicate with insurance carriers and vendors regarding routine administrative matters.
• Aid in annual open enrollment preparation and employee communications.
• Refer plan interpretation questions, benefit disputes, and complex benefits issues to the Executive Director of Human Resources.

HRIS and Record Management

• Maintain employee records within Paylocity.
• Audit employee data for accuracy and completeness.
• Generate standard payroll, benefits, and workforce reports.
• Prepare recurring reports for Human Resources, Finance, and leadership teams.
• Aid in internal and external audits by gathering documentation and records.
• Maintain confidential employee information in compliance with privacy requirements.

Administrative Support

• Aid in onboarding activities related to payroll and benefits enrollment.
• Prepare correspondence, forms, reports, and employee communications.
• Maintain departmental files and records.
• Aid in Human Resources and Finance initiatives as assigned.
• Provide professional customer service to employees and managers.