Benefits and Payroll Coordinator

Duties/Responsibilities

• Manages and maintains position, compensation, time, benefits, time off, and payroll data in personnel records
• Ensures employee completion of self-service data such as emergency contacts, direct deposit, and tax withholdings
• Processes employee terminations, including related correspondence
• Maintains organizational-level data for operational and compliance needs
• Affords assistance with HRIS security management
• Affords assistance in creating and managing reports
• Serves as primary contact for HRIS vendor
• Provides direct service to employees as the day-to-day contact for all employee benefits
• Manages and processes benefit enrollments and changes
• Manages COBRA program
• Affords assistance with Cafeteria Plan administration
• Affords assistance with Open Enrollment
• Serves as liaison with benefit carriers and resolves issues
• Provides direct service to employees as the day-to-day contact for time reporting
• Affords assistance with maintenance of the time reporting system
• Manages time off bank assignments and changes
• Affords assistance with corrections to timesheets
• Reviews system regularly to identify and resolve issues prior to payroll deadlines
• Makes sure approvals for timely completion
• Provides direct service to employees for payroll questions
• Processes payroll each pay period ensuring accuracy of hours, changes, and deductions
• Downloads and reviews pre- and post-payroll reports
• Responsible for accurate W-2 reporting
• Responsible for new employee and supervisor orientation related to payroll and benefits
• Provides benefit education and highlights
• Affords assistance with year-end payroll compliance
• Affords assistance with Cafeteria Plan compliance testing
• Maintains required labor postings (hard copy and electronic)
• Completes assigned People Operations compliance work plan items

Required Skills/Abilities

• Excellent customer service skills
• Strong attention to detail and accuracy
• Time management and organizational skills
• Strong written and verbal communication
• Good judgment and problem-solving ability
• Database management and data analysis skills
• Strong computer skills, including Office 365