Benefits Coordinator -TEMPORARY

About the Role

The Benefits role oversees employee benefits programs for the Tribal Government, Rolling Hills Clinic, Paskenta Mad River Brewing, Paskenta Brewery & Distillery, and other non-gaming enterprises. This position handles necessary paperwork, processes HR transactions, and ensures data accuracy while managing benefits administration under established guidelines.

Responsibilities

• Administer day-to-day employee benefits programs, including retirement plans, FML/leave policies, wellness programs, and insurance policies (health, life, workers compensation, disability).
• Coordinate enrollment, renewal, and delivery of benefits to employees.
• Provide guidance and answer staff questions regarding benefit programs.
• Serve as the point person for the defined contribution program, managing 401(k)/ROTH plan information, submitting data to committees/trustees/actuaries, and overseeing enrollment meetings, hardship requests, and forfeiture accounts.
• Manage relationships with benefits vendors, brokers, and consultants.
• Verify monthly premium statements for group insurance policies and resolve administrative issues with carriers.
• Maintain and analyze statistical data related to premiums, claims, and costs.
• Ensure the maintenance and safekeeping of employee enrollment and medical files (physical and HRIS) in accordance with record retention policies.
• Investigate accidents and prepare reports for Workers’ Compensation insurance carriers.
• Respond to unemployment requests and prepare records for hearings.
• Set up and maintain benefits administration in the HRIS system, troubleshoot issues, and coordinate resolutions with vendors.
• Create employee deduction entries for benefits and 401(k).
• Inform and advise the Human Resources Director on trends and developments in employee benefits programs.
• Provide yearly program summaries for benefits programs and maintain open communication with the HR Director.
• Compile data to identify early trends in claim costs.
• Assist in ensuring compliance with federal, state, Tribal, and other applicable laws.
• Prepare required governmental reports, including ACA reporting and annual audits.
• Process documents for benefits program implementation and maintain records.
• Generate routine reports for compliance, payroll, and management review.
• Draft and maintain all SOPs related to benefits administration.
• Establish, implement, and oversee a comprehensive Employee Wellness Program, including budget recommendations and program improvements.
• Administer the Medical Leave Program and provide guidance to employees requesting leave.
• Assist with employee off-boarding processes.
• Participate in HR departmental events and company-sponsored programs.
• Collaborate with payroll/finance and HR team members to ensure seamless operations.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in human resources, business administration, or a related field with 2 years of experience in benefits administration, or 6 years of relevant experience in benefits administration.
• THRP certification or ability to attain within the first year of employment.
• Excellent computer skills, including proficiency in Microsoft applications.
• Demonstrated knowledge of employee benefits programs (e.g., group insurance, 401(k), pension plans, COBRA, wellness programs).
• 2 years of experience working for a Tribal entity in Human Resources is preferred.
• Valid driver’s license.

Skills

• Ability to work independently with minimal supervision.
• High level of organizational and time management skills.
• Excellent command of the English language, including spelling, grammar, and punctuation.
• Exceptional communication, decision-making, and presentation skills.
• Advanced knowledge of HRIS systems.
• Local travel is regularly required; out-of-state travel is occasionally required.

Physical Demands

• Regularly required to talk and hear.
• Frequently required to stand, walk, sit, use hands to handle or feel, and reach with hands and arms.
• Occasionally required to stoop, lift, and/or move up to 25 pounds.
• May require exertion of up to 20 pounds of force occasionally and/or up to 10 pounds frequently or constantly.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

• Work is performed in an office setting with low to moderate noise levels.
• Routine use of standard office equipment such as computers, telephones, photocopiers, and fax machines.
• Reasonable accommodations may be made for individuals with disabilities.