Benefits and Payroll Manager

Responsibilities

• Payroll Management
• Oversee and process semi-monthly payroll using UKG Ready, ensuring accuracy, compliance, and timely wage payments
• Ensure compliance with wage laws, tax regulations, and company policies
• Manage garnishments, deductions, and tax withholdings
• Collaborate with Finance on payroll reporting, audits, and reconciliation
• Submit 401(k) uploads and compliance reports promptly
• Benefits Administration
• Manage employee benefits programs, including health, dental, vision, life insurance, FSA, disability, wellness initiatives, and retirement plans
• Serve as the primary contact for benefits inquiries, enrollment, and claims resolution
• Partner with brokers and providers to assess, recommend, and implement cost-effective benefits
• Ensure compliance with ERISA, ACA, COBRA, FMLA, HIPAA, and other regulations
• Lead annual benefits open enrollment, including communication, system setup, and employee education
• Oversee new hire benefit enrollment, status changes, and terminations
• Conduct monthly audits to ensure benefit carrier accuracy and compliance
• HRIS Management
• Maintain and optimize the HRIS system (UKG Ready) for data integrity and efficiency
• Act as system administrator, troubleshooting issues, managing upgrades, and training HR team members
• Generate reports, dashboards, and analytics for HR and leadership decision-making
• Lead HRIS projects, including system enhancements, upgrades, and integrations
• Serve as the liaison between HR, IT, external vendors, and stakeholders
• Manage permissions, access, personalization, and data integrity for HRIS
• Provide HRIS technical support and conduct system audits for compliance
• Compliance & Reporting
• Ensure compliance with federal, state, and local employment laws related to benefits, payroll, and HR technology
• Conduct quarterly audits of payroll, benefits, and HRIS data for accuracy
• Prepare reports and documentation for internal/external audits, payroll tax filings, and benefits compliance
• Provide salary reports to the Vice President of Human Resources and ensure regulatory compliance
• Employee Onboarding, Support & Documentation
• Oversee new hire orientation and onboarding
• Develop employee education programs on payroll, benefits enrollment, and HR system usage
• Resolve payroll, benefits, and HRIS-related inquiries professionally and efficiently
• Communicate policy updates and ensure employees understand compensation and benefits options
• Maintain employee files, including I-9 records and E-Verify processing
• Ensure proper document destruction per company guidelines
• Project Management
• Plan, assign, monitor, and evaluate HR projects to ensure successful completion
• Assist in developing and implementing company policies and procedures, communicating them effectively to employees

Requirements

• Bachelor's degree in Human Resources, Business Administration or related field required
• 3-5+ years in benefit and payroll administration preferred
• 2 years of experience with UKG Ready, including payroll processing preferred
• Strong communication skills, both written and verbal, with attention to detail
• High proficiency with MS Office Suite, particularly Excel
• Ability to maintain confidential information and work in a team environment
• Customer service focus and the ability to manage multiple tasks simultaneously
• Experience with the UKG Ready platform is preferred, including HRIS functionality, payroll, performance management, and benefits administration