Benefits and Leave Coordinator

About the role

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. The Benefits and Leave Coordinator supports HR Benefits’ effectiveness by assisting in the processing of leaves of absence, communicating benefits and policy information, and providing best‑in‑class customer service for the employee experience.

Responsibilities

• Coordinate intake of leave requests and required documentation.
• Monitor leave‑related deadlines and follow up on outstanding items.
• Maintain leave tracking systems and case files.
• Support return‑to‑work communications and scheduling coordination.
• Work closely with the Leave and Accommodation Administrator and handle escalations.
• Update, create, and maintain process documents and SOPs.
• Assist with payroll and benefits continuation communication.
• Monitor Benefits email boxes, research and respond to queries, or direct them as appropriate.
• Generate routine reporting and ensure adherence to auditing standards.
• Review, audit, and process billing requests.
• Provide coverage to team members and assist with special projects.
• Develop and maintain professional relationships with employees and vendors.
• Facilitate education for managers and employees on corporate and HR policies through Q&As, email communication, and one‑on‑one meetings.
• Facilitate communication between the HR team and other McKinstry departments.
• Act as a Human Resources resource on leaves and benefits and serve as a steward of McKinstry.

Requirements

• Two (2) years’ experience in leave administration or benefits.
• Bachelor’s degree in Business or Human Resources or equivalent work experience.
• PHR/SPHR or equivalent experience preferred.
• Proficient in Microsoft Word and Excel; working knowledge of SharePoint preferred.
• Intermediate working knowledge of HRIS systems preferred.
• Working knowledge of Federal, State, and local employment law preferred.
• Strong organizational skills and ability to manage time effectively to meet deadlines.
• Excellent written and verbal communication skills with the ability to build confident, compassionate relationships with employees and managers.

Benefits

• Competitive pay
• 401(k) with employer match and profit‑sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision coverage with low or zero deductible options and low out‑of‑pocket maximums
• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender‑inclusive benefits
• Commuter benefits
• Pet insurance
• “Building Good” paid community service time
• Learning and advancement opportunities via McKinstry University
• On‑site gyms or reimbursement for remote workers

Pay

The pay range for this position is $25.00 – $41.00 per hour; base pay may vary depending on job‑related knowledge, skills, and experience. This position is non‑exempt and paid hourly. A bonus may be provided as part of the compensation package, in addition to the full range of medical, financial, and other benefits.