Benefits Analyst

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service, and positive employee relations. Our corporate headquarters in Warrenville, Illinois, houses administrative and corporate support functions for the organization, supporting 250+ local customer service centers (CSCs) across North America.

About the role

The Benefits Analyst is a key contributor within the Benefits Team, responsible for supporting the administration, reporting, analysis, and reconciliation of benefits and leave programs. This role partners closely with HR Directors, General Managers, Payroll, HRIS, and external vendors to develop accurate operational reporting, identify trends, resolve data discrepancies, recommend fixes, and automate processes while ensuring compliance.

The position is located at the corporate offices in Warrenville, IL, with a hybrid work schedule (2 days in office per week).

Responsibilities

• Manage and maintain all benefit data files, ensuring accuracy, error resolution, and timely delivery.
• Partner with Payroll and HRIS to support reconciliations, budgeting, forecasting, and audit requests related to associate benefits.
• Extract, manipulate, validate, and reconcile data from multiple vendor systems and internal platforms.
• Collect, compile, and analyze data to make recommendations.
• Lead the execution of the ACA process, including hours measurement, coverage offers on a monthly and annual basis, and collaboration with the benefits enrollment vendor to test, communicate, and distribute Form 1095 and file ACA forms with the IRS.
• Work with external auditors to complete the 401(k) audit and prepare the 5500.
• Support the execution of the Annual Enrollment process.
• Collaborate with benefits and leave vendors to understand available reporting functionality and troubleshoot reporting issues.
• Assist with vendor implementations as needed.
• Maintain confidentiality and ensure compliance with applicable regulations and company policies.

Requirements

• Bachelor’s degree in Human Resources, Data Analytics, Business Administration, or a closely related discipline, or an equivalent combination of education, certifications, and experience.
• 5-8 years of experience in benefits administration, leave administration, HR operations, reporting, or data analysis.
• Experience with Oracle Fusion, ADP, AbsenceSoft, or Benefit Focus.
• Advanced Microsoft Excel skills, including pivot tables, XLOOKUP/VLOOKUP, data validation and reconciliation, and Power Query.
• Knowledge of leave laws and regulations and HR/benefits laws, including ERISA, COBRA, HIPAA, FMLA, and ADA.
• Experience working with HRIS, payroll, benefits, and/or leave vendor systems.
• Excellent interpersonal and communication skills with a strong customer focus.
• Strong analytical and critical thinking skills with high attention to detail.
• Able to effectively handle multiple projects and meet deadlines.

Pay

The base salary range for this position is $65,000 - $75,000 annually.

Benefits

• Medical, dental, and vision coverage.
• Basic life insurance.
• Holiday pay and PTO accrual.
• Retirement savings plan enrollment.