Banquet Captain

About the role

To provide supervision of all banquet service staff before, during, and at the closing of an event. The Captain is responsible for ensuring the implementation of all items contracted on the banquet event order. This position requires consistent adherence to policies and procedures of the department as outlined in the Biltmore Standard Operating Procedures (BSOP’S).

Responsibilities

• Report to work on time in proper uniform.
• Prepare, organize and supervise all planned banquet functions in a timely manner.
• Ensure service staff is in proper uniform in compliance with The Biltmore Employee Hand Book.
• Monitor efficiency, cleanliness and follow up with service standards.
• Ensure all ballrooms and meeting rooms are set up according to BEO and Biltmore Standards.
• Coordinate timing of the meal service with Stewarding and Kitchen staff.
• Communicate with Catering Manager to finalize all details with the event.
• Review the BEO with the service staff prior to the start of the event.
• Review times with the client prior to the start of the event.
• Ensure proper set-up, teardown and handling of all hotel equipment.
• Assign side work duties sheet to the service staff after each event.
• Generate a banquet check for each event and properly fill out a daily revenue recap at the conclusion of the day.
• Ensure proper distribution of daily paperwork.
• Other duties as assigned.

Requirements

High School diploma is preferred. Minimum two years administration experience in an upscale service operation required.

Skills

• Speak, read, write and understand the English language. Spanish fluency is desired.
• Compute accurate mathematical calculations.
• Provide legible communication and directions.
• Perform job functions with attention to detail, speed and accuracy.
• Prioritize and organize.
• Think clearly, remaining calm and resolving problems using good judgment.
• Follow directions thoroughly.
• Understand guest’s service needs.
• Work cohesively with co-workers as part of a team.
• Work with minimal supervision.
• Maintain confidentiality of guest information and pertinent resort data.
• Use a computer keyboard and possess basic typing skills.
• Possess moderate to advanced computer skills.
• Work in a dynamic and constantly changing environment.
• Adept to multitasking.
• Work long hours to include day and night shifts.
• Work indoors and outdoors.
• Work in a fast paced environment that requires lots of walking on multiple surfaces.
• Flexible to work weekends and Holidays as required.

Physical Demands

• Move, lift, carry, push, pull, and place objects weighing less than or equal to 30 pounds without assistance
• Stand, sit, or walk for an extended period of time or for an entire work shift
• Reach overhead and below the knees, including bending, twisting, pulling, and stooping
• Use, carry, and operate all necessary office equipment using finger dexterity.
• Communicate with employees, managers, subordinates and guests through verbal communication, hearing ability, and visual acuity.
• Visually look at a computer for extended periods of time.
• Adapt to moderate temperatures in the hotel as thermostat is controlled by hotel environmental systems.

Success Criteria

• Team Player: Demonstrates co-operation within the team and with other departments, listens carefully and works well with others, has a positive influence on others in the team and clearly enjoys working with people
• Guest Focused: Anticipates guests’ needs and is sensitive to people from all cultures, has a natural, warm smile and a friendly and passionate approach, demonstrates confident, helpful and genuine behavior with internal and external guests
• Delivers their Best: Has energy and sense of urgency for his/her work, resourceful, makes things happen and looks for ways to work more efficiently, always looks their best and acts appropriately
• Composed: Able to stay calm under pressure, demonstrates maturity and ability to cope with the unexpected, never lets personal feelings interfere with delivering the highest standards
• Trustworthy and responsible: Excellent records of attendance and punctuality, reliable and demonstrates the ability to work without supervision, demonstrates a high level of personal integrity, honesty and trust
• Time Management: Uses his/her time effectively and efficiently, values time, concentrates his/her efforts on the more important priorities, gets more done in less time than others, can attend to a broader range of activities, makes decisions in a timely manner.
• Listening: Practices attentive and active listening, has the patience to hear people out, can accurately restate the opinions of others even when he/she disagrees.

Qualifications

• Food safety certification
• Alcohol Awareness certification