Aviation Administrative Specialist

About the role

Purpose People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support. This position is contingent upon award.

Responsibilities

• Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office.
• Deal directly with Air Station maintenance and supply personnel.
• Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location.
• Cook with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program.
• Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced.
• Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations.
• Collect broken tools, issue replacement tools, and maintain a log of broken tool reports.
• Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables.
• Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations.
• Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information.
• Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software.
• Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation.
• Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office.

Requirements

• Minimum of two years' work experience; working with aviation consumables
• Experience working in a storeroom issuing consumables
• Experience with inventory control management
• Experience with office administrative skills and abilities;
• Experience with various office automation systems, software applications and computer equipment.

Qualifications

• Education: High school diploma or equivalent
• Experience: Minimum of two years' work experience; working with aviation consumables
• Skills: Experience working in a storeroom issuing consumables, experience with inventory control management, experience with office administrative skills and abilities; experience with various office automation systems, software applications and computer equipment.

Skills

• Office automation work requiring the use of software applications and computer equipment
• Transcribing written communication
• Inventory control management
• Office administrative skills
• Versatility with office automation systems, software applications and computer equipment

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Supplemental benefits (Short Term Disability, Cancer & Accident)
• Employer-sponsored Value Adds – FreshBenies
• 401(k) with matching
• 11 holidays
• 120 PTO hours accrued