Automotive Inventory Clerk

Responsibilities

• Enter new and used vehicle inventory into the DMS accurately and timely
• Receipt vehicles upon arrival and verify vehicle details (VIN, stock number, options, cost)
• Post inventory adjustments, transfers, and write-downs as approved
• Track in-transit, dealer trades, and incoming units
• Maintain accurate vehicle cost records, including pack, recon, and add-ons
• Reconcile vehicle inventory schedules to the general ledger
• Monitor inventory aging and report discrepancies or variances
• Assist with month-end inventory reconciliation and reporting
• Prepare inventory reports for management as requested
• Cookordination & Documentation
• Coordinate with sales, accounting, service, and title departments
• Ensure inventory is properly assigned to deals and removed upon sale
• Verify deal posting removes sold units correctly
• Maintain organized inventory files and documentation
• Compliance & Risk Management
• Follow dealership inventory controls and approval processes
• Ensure proper documentation for inventory adjustments and write-offs
• Protect confidential financial and inventory information
• Support audits, floorplan reconciliations, and manufacturer reviews
• Process Improvement & Support
• Identify inventory discrepancies and assist in resolution
• Recommend process improvements to strengthen inventory accuracy and control
• Aid with special projects and cross-training as needed

Qualifications

• A high school diploma or equivalent
• Prior dealership inventory, accounting, or administrative experience
• Familiarity with dealership management systems (DMS) such as CDK or Reynolds & Reynolds
• Basic accounting or inventory management knowledge