Automotive Inventory and Title Clerk

Primary Responsibilities

• Enter new and used vehicle inventory into dealership computer systems
• Maintain vehicle title records and monitor title status
• Track outstanding titles and lien payoffs to ensure timely receipt of ownership documents
• Audit vehicle sales deals for required documentation and compliance
• Review, organize, and submit vehicle finance contracts and supporting documentation to lenders for funding and compliance requirements
• Process and claim manufacturer incentives, rebates, and related programs
• Prepare and submit required vehicle sales reporting
• Compile daily accounting and administrative entries requiring review or posting by the Controller
• Scan vehicle deal jackets and related documents into the electronic filing system
• Maintain organized electronic and physical records
• Perform document retention and destruction procedures in accordance with company policies
• Communicate with Sales, Finance, Service, and Accounting personnel to ensure complete and accurate documentation
• Participate in cross-training and support general office operations as needed
• Perform additional duties as assigned

Qualifications

• High school diploma required; Associate's degree preferred
• Prior office, administrative, clerical, or dealership experience preferred
• Automotive, powersports, RV, or motorcycle dealership experience is a plus but not required
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, Google Drive, and general computer applications
• Experience working with electronic document management systems is helpful
• Ability to learn dealership management software and manufacturer reporting systems