Automotive Billing Clerk

About Us

Courtesy Automotive Group is a family owned and operated business since 1955. At Courtesy, we are more than just a dealership - we are a trusted automotive partner dedicated to providing an exceptional experience to our customers. With a proud legacy spanning several decades, we are committed to delivering excellence in every aspect of the automotive journey. We believe in transparency, customer satisfaction, and fostering a positive environment for both our team members and clients.

Position Overview

Courtesy Chevrolet, a Courtesy Automotive Group dealership, is seeking an Automotive Billing Clerk to join our team. You will play a crucial role in ensuring the accurate and timely processing of financial transactions related to vehicle sales and services. You will collaborate with various departments, including Sales and Finance, to support a seamless billing process and contribute to the overall efficiency of the dealership.

Key Responsibilities

• Promptly initiate and process payoff checks each morning.
• Coordinate with the finance department to gather necessary information related to car deals.
• Streamline information exchanges with the accounting team through effective communication.
• Regularly review and address car deals pending in accounting after a predetermined amount of time.
• Ensure the accuracy of the inventory schedule and submit Journal Vouchers to the CFO before posting.
• Accurately process and post car deals according to established procedures.
• Retrieve car contracts for review and approval by the business manager.
• Provide title work to title clerks for processing in the automotive sector.
• Gather copies of all after-market products related to car sales and deliver them to the appropriate people.
• Confirm proper setup of check requests within each car deal and maintain a copy for record-keeping.
• Scan and upload car deals into online software for documentation and archival purposes.
• Record relevant notes for any car deals requiring attention or flagged issues.
• Review Customer Acquisition Cost (CAC) deals to ensure fund availability before posting.
• Submit dealership fleet title work to the designated dealership business manager.
• Complete all necessary tasks for each car deal by going through the checklist, providing sign-off as required.
• Regularly review and maintain the cleanliness of schedules in the automotive sector.
• Process and issue sales lead checks to relevant recipients in the car sales industry.
• Communicate schedule notes to business managers in the automotive sector for awareness and action.
• Run a commercial vendor inventory management report related to car sales and address any identified discrepancies.
• Prepare and submit a monthly sales tax report by a specified date, turning it into the business manager.

Qualifications

• Proven experience as a Biller, automotive industry experience required.
• Strong understanding of billing processes and financial transactions.
• Detail-oriented with excellent organizational and multitasking abilities.
• Effective communication skills, both verbal and written.
• Proficient in relevant software applications for billing and invoicing.
• Experience with CDK Global is preferred.
• Willing to submit to pre-employment drug screen and background check.
• Valid driver's license and clean driving record.

Benefits

• Competitive compensation.
• PTO and sick time.
• Employee discounts.
• Comprehensive benefits such as health, dental, and vision insurance.
• Company sponsored life insurance.
• 401(k) retirement savings plan.
• Opportunities for career growth and advancement.
• Values-driven culture built on professionalism, integrity, and a fun family atmosphere.

Pay

$23 -$27 hr