Automotive Billing Clerk- Arlington Toyota

Billing & Funding

• Bill all new and used vehicle deals accurately and timely
• Submit contracts and funding packages to lenders
• Verify all down payments and required deal documents before processing
• Calculate salesperson commissions based on current pay plans
• Submit commissions to payroll weekly
• Maintain commission schedules and minimum wage tracking
• Process trade payoff payments
• Post vehicle sales into accounting
• Post fundings and maintain CIT schedules
• Follow up on any outstanding fundings over 10 days old
• Clean and reconcile new and used vehicle schedules as needed

Payables & Cancellations

• Reconcile product provider statements monthly
• Process warranty and product cancellations
• Issue refund checks after proper verification
• Maintain cancellation schedules and payable reconciliations
• Submit monthly policy payables

Rebates

• Run monthly rebate schedules
• Report aged rebates to management
• Follow up on outstanding manufacturer rebates
• Assist with rebate reconciliations and write-offs

Additional Responsibilities

• Aid in daily positive pay processing
• Backup support for deposits and payroll functions
• Perform additional accounting office duties as assigned