Authorization Specialist / Surgery Scheduler

Duties and Responsibilities

• Sets priorities and organizes work
• Schedules patient procedures to ensure efficient and accurate processing of information
• This includes procedures in the operating room, GI lab, and arrangements for 23-hour stay
• Covers coordination with anesthesia groups to confirm scheduling for coverage
• Accurately uses procedure codes to ensure proper billing
• Verifies information being entered into system is correct, i.e. spelling of name, DOB, gender, insurance information, etc.
• Ensures all necessary paperwork for any patient - add-on is received by the appropriate staff
• Communicates changes to schedule to appropriate staff
• Ensures all required fields in Advantx are completed
• Works closely with OR director to avoid equipment or supply conflicts
• Alerts administration when new doctors or procedures are scheduled
• Cross-trains with other areas
• Completes consents and ensures accuracy before submitting to the chart builder
• Promotes positive relationships with scheduling coordinators, physicians, and nursing staff members throughout the scheduling process

Qualifications

• Minimum 2-4 years of hospital or medical office experience required
• Must be able to communicate verbally and non-verbally in a professional way
• Able to use time wisely in preparing work area to meet high-paced demand
• Show a genuine desire to work and improve the hospital as a whole
• Professional appearance
• Strong medical terminology
• Must demonstrate excellent phone etiquette and exceptional customer service skills
• High School Diploma or Equivalent