Athletics Business Manager

Key Responsibilities

• Financial Management & Reporting
• Budget Oversight: Monitor the athletics department’s budget-to-actuals on a weekly and monthly basis, ensuring financial targets are met. Monitor revenues and expenditures across all sports programs.
• Purchasing - oversee processing of invoices, payments, and financial reporting. Coordinate purchasing of uniforms, equipment and supplies across all sports. Maintain vendor relationships.
• Coach Collaboration: Work directly with head coaches to develop, implement, and track their individual team budgets.
• Accounting Liaison: Serve as the primary bridge between the Athletics and Accounting departments. Ensure all expenses, invoices, and purchase orders are properly coded, submitted, and reconciled.
• Game Day & Travel Logistics
• Game Day Cash Management: Oversee all game-day revenue streams, including gate receipts, digital ticketing platforms, and concession cash boxes. Ensure accurate reconciliation and coordinate timely payments for referees, security, and event staff.
• Travel & Transportation: Serve as the central hub for team travel. Book and coordinate buses, school vans, and charter transportation for away games and tournaments, while managing associated travel budgets (hotels, meals).
• Program Operations & Administration
• Registration Management: Oversee the end-to-end student-athlete registration process, ensuring all waivers, physicals, and fees are collected prior to the start of the season through the Team Snap system.
• Fundraising: Coordinate with sports program on implementing and monitoring team fundraising activities (ie Snap Raise/Give Butter)
• League Logistics: Assist in the day-to-day operations of our internal and external sports leagues, facility bookings, and logistical coordination.
• Vendor Relations: Manage relationships with uniform suppliers, equipment vendors, and officials to ensure timely delivery of goods and services within budget parameters.

Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Sports Management, Finance, or a related field.
• Experience: 3+ years of experience in business operations, budget management, event logistics, or athletics administration.
• Financial Acumen: Strong understanding of budgeting, cash handling best practices, and basic accounting principles.
• Technical Skills: Proficiency in Excel/Google Sheets and experience with sports registration software, digital ticketing platforms, and accounting platforms.
• Mission Alignment: A deep appreciation for classical education and a commitment to True North’s vision of cultivating virtue through sports.
• Attributes: Highly organized, proactive, capable of managing multiple seasons and complex logistics simultaneously, and an excellent communicator.

Background Screening Requirement

In accordance with House Bill 531, candidates must complete Clearinghouse screening: https://info.flclearinghouse.com