Athletic Operations Coordinator – Amherst Middle School

Part-time, school-year position reporting to the Athletic Director.

Goal

The Athletic Operations Coordinator helps ensure the efficient operation of the athletic program while promoting a positive, responsive, and student-centered experience for students, families, coaches, staff, and community partners by providing effective administrative, organizational, and communication support for the middle school athletic program.

Qualifications & Skills

• High school diploma or equivalent required; associate degree, college coursework, or additional administrative training preferred.
• Previous experience in an administrative, school office, athletic, customer service, or related position preferred.
• Ability to follow through on systems and work collaboratively in a fast-paced, changing environment.
• Familiarity with school athletics, student activities, or youth programs preferred.

Responsibilities

Program Operations

• Coordinate operational logistics in support of athletic programs, including transportation, dismissals, scheduling, officials, and event needs.
• Review registration information for completeness and follow up with families regarding missing or incomplete documentation.
• Assist with tracking student eligibility requirements in accordance with district, school, and applicable athletic association policies and procedures.
• Assist with resolving routine concerns and promptly communicate significant issues to the Athletic Director.

Equipment & Facilities

• Manage distribution, collection, and inventory of equipment and uniforms.
• Maintain equipment inventories and assist with purchasing, storage, and distribution of athletic supplies.
• Support the operational readiness of athletic facilities, equipment, and program resources.

Communication & Support

• Serve as a primary point of contact for the athletic department by providing timely, accurate, and professional communication to students, families, staff, coaches, officials, and community members.
• Direct questions or concerns requiring administrative review, policy interpretation, disciplinary action, or program-level decisions to the Athletic Director, Assistant AD, or appropriate school administrator.
• Maintain a professional, welcoming, and student-centered approach when interacting with students, families, staff, and community members.

Additional Responsibilities

• Perform other tasks and assume responsibilities as assigned by the Athletic Director or Principal.
• Maintain professionalism, confidentiality, and a high level of reliability.
• Attend and participate in required meetings, events, and professional development.