ASST PAYROLL ADMINISTRATOR

Essential Duties

Supervises and monitors the work of subordinate staff engaged in the preparation, processing, and distribution of departmental payrolls.

Reviews and file submitted payroll registers for accuracy.

Reviews and approves third party payroll deductions from employee paychecks (e.g., taxes, pension contributions, union dues, charitable contributions, optional insurance coverage).

Interprets labor contracts, federal regulations, and municipal ordinances to respond to inquiries regarding salary administration.

Oversees special check handling for processing stop payment orders (e.g., lost, stolen, forged, mutilated checks).

Provides payroll information to departmental management for the preparation of budgets, monitoring of payroll expenses, and collective bargaining agreement negotiations.

Responds to employee inquiries regarding lost or stolen paychecks.

Additional Duties

May be required for this position.

Location and Hours

Location: 121 N. La Salle St., Ste 700

Days: Monday - Friday

Hours: 8:30am-4:30pm

Selection Requirements

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Application Evaluation

Initial evaluation will be based on information provided on the application and the documents submitted.

Commitment to Diversity

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances:

• 2-74-020 and 2-74-075.

Benefits

For Information on our employees benefits please visit our benefits website at: https://www.chicago.gov/content/dam/city/depts/fin/benefits-office.html

Pay and Title Structure

For Information on our salary and title structure visit our classifications website at: https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf