Asst-Executive
About the role
This position will coordinate all administrative functions and provide multifaceted administrative support to senior department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, and managing conference calls. Responsibilities may also include running and tracking projects and programs associated with senior management support, accurately producing a variety of reports and presentations using appropriate software for word processing, graphics, and spreadsheets. Additional duties include preparing and/or updating functionally related reports and records, as well as participating in special projects as assigned.
Responsibilities
- Provide secretarial and administrative support to Vice Presidents.
- Manage calendar, schedule events, arrange travel arrangements, organize department meetings, and arrange conference calls.
- Manage correspondence and routine documents and presentations with minimal direction.
- Prepare documents, spreadsheets, presentations, and interoffice correspondence.
- Manage administrative affairs of the department including invoice processing, supply equipment procurement, and training records.
- Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
- Be proactive in forwarding work issues to appropriate managers or supervisors.
- As a provider of essential services, be available to work additional hours, work in alternate locations, and/or perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.
Requirements
- Minimum education: vocational training, apprenticeships, or equivalent experience in a related field (not typically requiring a four‑year degree).
- Minimum experience: 8+ years.
- Primary location: Texas – The Woodlands.
- Job function: Corporate.
- FLSA status: Nonexempt.
- Union description/code: NON BARGAINING UNIT.
- Number of openings: 1.
- Travel percentage: Up to 25%.