Asst Dir of Facilities

Duties and Responsibilities

• Maintain TKC’s physical facilities including HVAC, plumbing, electrical and mechanical systems and act as the point of contact for all building managers
• Provide facility maintenance and repair on both an as-needed and regularly scheduled basis throughout the facilities by conducting regular inspections of buildings and grounds making recommendations for improvements and repairs
• Inspect and monitor facilities for compliance with governing agencies (OSHA, ADA, FGI, etc.)
• Aid in the development, coaching, and leading of the maintenance/facilities team members by fostering a positive work environment that encourages collaboration and the diversity of styles and thinking
• Coordinate all intra and inter-office relocations and assist in the resolution of life safety issues and non-ADA-compliant facilities
• Oversee materials management with a working knowledge of facility management, purchasing, and related inventory control systems including the review of vendor pricing and performing outreach to obtain competitive pricing
• Cover Business Continuity and disaster recovery activities
• Aid in managing vendor relationships, contracts, and invoicing processes
• Maintain facilities database (contact lists, lease tracking logs, maintenance, and repair history)
• Works closely with multiple departments to determine demands of new exhibitions, programming, and special events, including but not limited to crowd control, effective lighting, plumbing, electrical, staging, audio-visual needs, etc., collaborating to design practical solutions to meet the requirements within time and budget
• Identifies and tracks deferred maintenance, plans for equipment renewal, performs life-cycle evaluation, and asset management
• Maintains as-built plans for the facility and consults with necessary contractors to plan for future facilities improvements and upgrades including Capitol Campaign for the TKC; overseeing work and managing costs and time
• Maintains current knowledge in the field of facilities management/maintenance/security; establishes, implements, and updates facility/security-related policies and procedures; complies with federal, state, and local laws and regulations; follows all safety precautions/standards and TKC’s policies and procedures;
• Maintains a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure
• Approves employee time through the HRIS system accurately and in compliance with TKC’s policies and procedures
• Establishes WO performance goals, measures to evaluate WO success, performs review process of WO performed, and documents improvement process/recognition process for WO completed
• Contributes, along with the Senior Director, in the strategic planning for assigned areas and implementing the overall departmental strategic plan
• Responsible for operational concerns for TKC’s building and grounds, including parking areas
• Maintains effective communication with all City and County law enforcement officials and reports incidents of a criminal nature to the appropriate municipal authority in concert with the security team/vendor
• Makes routine and scheduled foot patrols of TKC’s buildings, grounds, and parking lots, ensuring TKC’s property is properly secured and esthetically reflects the highest quality for a tourist destination
• Aid facilities team with maintenance, grounds, and other responsibilities when necessary
• Performs other duties as assigned

Essential Job Function

This position requires confidentiality, integrity, understanding, and high ethical standards. The work performed in this position is governed by established policies and procedures. The individual must show a proactive initiative to work and ensure all assigned tasks are completed in a professional and timely manner.

Work Environment

• May require strenuous lifting (up to 50 lbs.), bending, climbing, and walking
• Exposure to potentially hazardous chemical solutions
• Exposure to inclement weather
• Ability to meet a flexible work schedule including evenings and weekends and 24-hour availability on-call for emergencies by telephone and/or cell phone
• Subject to a comprehensive background check prior to employment