Asst Administrative 2

Location: San Antonio, TX (Power Generation: Calaveras) | Pay Grade: 9 | Application Deadline: September 18, 2026

Position Summary

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports.

Tasks and Responsibilities

• Develops and maintains spreadsheets encompassing various matters.
• Assists staff with research and preparation of reports and presentations.
• Managing appointments, coordinating/scheduling meetings, and maintaining calendars.
• Modifies and upgrades data systems.
• Assists in the utilization of computerized applications to facilitate productivity.
• Responsible for assessing and maintaining all office supplies.
• Maintains division files.
• Prepare and distribute minutes of meetings.
• Opening and distributing division mail, and preparing urgent packages for overnight.
• Tracking/monitoring incoming and outgoing correspondence as needed.
• Reviews various monthly budget reports and maintains and submits accurate expense records in SAP.
• Coordinates travel arrangements and assists with scheduling.
• Initiates purchase requisitions and service entry sheets in SAP.
• Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports.
• Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc.
• Maintains SAP time entry reporting for executive’s direct reports.
• Relieve in the absence of other assistant administrators.
• Performs other project and process improvement initiatives as assigned.

Minimum Skills and Knowledge

• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.
• Ability to set priorities, organize work and make occasional exceptions.
• Ability to develop and maintain working relationships with customers and support teams.
• Initiative to work independently or as a member of a team, coordinating with others to achieve desired results.
• Relative experience in secretarial/administrative management for Operational Units.
• Well-developed written and verbal communication skills for interaction with all levels of personnel.
• Ability to meet goals and objectives with minimal direct supervision.
• High level of accuracy of work and attention to detail.
• Effective interpersonal and customer service skills.
• Ability to multi-task various critical work assignments in a fast-paced environment in a professional manner.
• Ability to effectively manage sensitive and confidential information.

Preferred Qualifications

• Associate’s degree in Office Administration, Business or other related field from an accredited institution.
• Experience with SAP.
• Experience in Utility industry.

Competencies

• Demonstrating Initiative
• Working with Ambiguity
• Driving for Results
• Evaluating and Implementing Ideas
• Driving Continuous Improvement
• Communicates Effectively

Minimum Education

High School Diploma or GED.

Working Environment

Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computing equipment, telephone, multi-functioning printer and calculator. Ability to travel to and from meetings, training sessions or other business related events.

Physical Demands

Office Environment.