Asst 1, Administrative

Job Description

- Track all US Domestic Brachytherapy shipped from BBI (Warhouse)

- Add lot number to all PD orders BBI receives from TGX.

- Iron Mountain Archives – Handles Iron Mountain for Covington Division (order boxes, pickups, Archive Brachy files for Iron Mtn)

- Month End reports and Billing of monthly Equipment lease fees.

- Ship confirm TGX SD orders in JDE – Send OD# and charge # to AP

- Assist Brachy rep with Pricing, Quotes and order history reports as needed.

- Process & submit invoices for payment (Fed Ex, MTE, MERA etc.)

- Send out weekly invoices to special customers on list

- Invoices to customers and departments as requested.

- Daily Case Count report – recording number of orders Brachytherapy has received / processed daily

- Credit / Collections monthly list - Seek resolution to any unpaid / outstanding invoices

- Credit / Re-bill invoices as needed (Case Canc, incorrect Pricing, PO, address, etc.)

- SP Credit/ Re-bills (Intercompany, Europe Japan, S Africa orders)

- Tax Credits

• - CR / CN process & Approval
• - Enter PO number for orders when received
• - Add BPO to address book when received
• - Process PO requisitions in JDE Approval Express (Equip, needles, BPO for year).
• - Price override as needed

- Filing- Assist quality team with filing as needed.

- Create new files for new accounts

- Send out Return Docs / Fed Ex labels to customers as needed.

- AR Checks and Other Dept Mail

Other Admin Duties

• - Order Office Supplies for Dept
• - Maintain Copier / Fax machines / File cabinet repairs etc.
• - Monthly Dept Calendars / Phone & JDE list
• - Assist with other projects and special functions as needed within the department
• - Book Conference rooms / Order Lunches as needed and set up