Associate Site Contract Specialist/Site Contract Specialist

About the Role

Join a global team that has supported the top 50 pharmaceutical companies and over 750 biotechs, spanning 2,700 clinical trials across 100+ countries in the last 5 years. As an Associate Site Contract Specialist, you’ll assist in the preparation, negotiation, and finalization of contracts with investigative sites while building effective relationships with internal functional teams.

Responsibilities

• Draft, review, negotiate, and finalize amendments and budgets with study sites in accordance with local/accepted processes.
• Negotiate within approved parameters for investigator grant budgets, contractual terms, and conditions, following client and established processes and escalation routes.
• Ensure compliance with negotiation parameters, authority approval, contractual processes, and client expectations.
• Coordinate with internal departments to align site startup activities with contractual timelines and critical path for site activation.
• Achieve target cycle times for site activations.
• Follow guidelines for escalating out-of-parameter issues.
• Complete tracking and reporting requirements and assist other specialists as needed.

Requirements

• Bachelor’s degree or equivalent formal academic/vocational qualification.
• 0–2 years of relevant experience or a combination of education, training, and directly related experience.

Skills

• Basic understanding of clinical trial agreements and investigator grant negotiation principles.
• General knowledge of business and financial principles related to service agreements.
• Effective communication skills (verbal and written) in English and the local language.
• Strong attention to detail and analytical/decision-based thinking.
• Ability to work independently or in a team environment.
• Good organizational and time management skills.
• Working knowledge of PPD SOPs and WPDs.
• Ability to prioritize logically and review contractual risks/issues.
• Proficiency with automated systems and computerized applications.
• Customer-focused communication, problem-solving, and collaboration.

Environmental Conditions

• Ability to work in an upright and/or stationary position for 6–8 hours per day.
• Repetitive hand movements, including fast, simple, repeated motions of fingers, hands, and wrists.
• Frequent mobility, occasional crouching, stooping, bending, and twisting of the upper body and neck.
• Light to moderate lifting (15–20 lbs), such as luggage or a laptop.
• Ability to use various computer software, both in-house and off-the-shelf.
• Effective communication of information and ideas, both verbally and in writing.
• Frequent interaction with diverse groups to obtain or relay information.
• Ability to perform under stress, multitask, and handle variable tasks with little predictability.
• Regular and consistent attendance.