ASSOCIATE SPECIALIST - SPECIALIST - Contracts

Who We Are

The Contracts Department is responsible for leading 'cradle-to-grave' contract negotiation and administration activities for SwRI's engineering and technical divisions.

Objectives of this Role

• Conduct prompt and thorough reviews of solicitation packages and contractual documents to identify key requirements, potential risks, and effectively communicate them to various internal departments.
• Work on multiple proposal and project activities at varying stages, often with short notice and compressed deadlines, while maintaining sharp attention to fine details.
• Apply creative problem-solving and customer service skills to effectively present positions to clients and internal stakeholders.
• Possess excellent written and verbal communication skills as well as organizational skills to independently multi-task in a fast-paced environment as a central member of a cross-functional team.
• Exercise sound judgement to effectively communicate and apply SwRI's established policies and procedures.

Responsibilities

• Work closely with SwRI program managers and pricing staff to analyze cost estimates, develop labor rates, and prepare accurate and compliant cost proposals.
• Negotiate contract costs, fees, and terms and conditions with government agencies and commercial clients.
• Coordinate with SwRI Legal and other departments to review contract terms and conditions.
• Negotiate contract language consistent with SwRI practices and positions.
• Monitor compliance with contractual obligations and coordinate client inquiries and requests for information pertaining to proposals or active contracts.
• Submit requests for contract amendments and other authorizations as-needed throughout the life of the contract.
• Set up projects in SwRI's internal systems to properly align with contract funding structures and comply with accounting, invoicing, and reporting requirements.

Requirements

• Bachelor’s degree in Business or a related field; relevant contracts experience may be considered in lieu of degree.
• 0-5 years of professional business office and customer service experience.
• Capacity to conduct thorough reviews of moderately complex documents and numbers.
• Excellent written and verbal communication skills, with the ability to independently multi-task.
• A valid and clear driver’s license is required.

Special Requirements

• Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
• Applicant must be a U.S. citizen.

Job Location

San Antonio, Texas