Associate Registrar for Graduation & Compliance

Responsibilities

• Oversee graduation application and clearance processes, working with academic departments to review seniors’ completion of major and minor requirements prior to graduation.
• Prepare and distribute materials, and provide support to Chairs and Department Managers/Assistants throughout the process.
• Manage the review of General Education requirements as students approach their senior year and communicate with students in collaboration with the Senior Class Dean.
• Update student degree audits upon request or approval.
• Process requests for seniors requesting a reduced course load in their final semester.
• Maintain anticipated degree dates.
• Oversee reporting of enrollment and degree status to the National Student Clearinghouse, and resolve all errors, in compliance with federal requirements.
• Process student status updates such as Withdrawals and Leaves of Absence in the student information system, and perform timely reporting to NSC/NSLDS.
• Liaison with the College Case Manager to ensure that policies related to effective date of withdrawal are applied consistently.
• Respond to subpoenas and other requests to view student records, working with the Office of General Counsel as needed.
• Verify NCAA eligibility for student-athletes, working with colleagues at Columbia University.
• Oversee the maintenance of student permanent files, in adherence with retention guidelines.
• Serve as a secondary School Certifying Official for veterans’ education benefits.
• Assess how we provide information to various populations and implement technology such as AI in order to improve the user experience.
• Act as the Registrar’s website administrator for all webpage updates.
• Develop analyses of Registrar’s Office processes for the purpose of identifying opportunities for streamlining and standardizing procedures, approvals, etc. used across academic departments.
• Keep current with all College regulations dealing with degree, major, and minor requirements in order to respond to student and faculty inquiries and to fulfill other responsibilities.
• Run reports and use data to perform duties listed above.
• Support the Workday Student implementation project, including data entry and testing as needed.
• Provide backup supervision for support staff, including student workers.

Qualifications

• Bachelor’s degree (Master’s preferred).
• Significant related work experience in higher education (minimum 6 years), with progressively responsible experience in a registrar’s office or closely related office.
• Previous experience with graduation, degree audit and reporting to the National Student Clearinghouse is strongly preferred.
• Prior supervisory experience (2+ years) preferred.
• Strong computer skills, including work with an integrated student information system, with an aptitude for learning new software systems.
• Proficiency in MS Office suite products (especially Excel) and the Google suite of products.