Associate Registrar

About the Job

The Associate Registrar serves as the backbone of the Registrar’s Office by supporting the general daily functioning of the department. Additional work includes overseeing student records for accuracy, implementing strategic processes to increase efficiency and transparency, and developing collegial relationships with other University staff while working toward University-wide initiatives. The Associate Registrar is a student-facing role that will engage with students both virtually and in-person, ensuring compliance with Law School and University Policies.

This is a 100%, 12-month position that is annually renewable. This is also a hybrid position with the expectation of being on campus four days per week.

The salary range for this position is $70,000 - $80,000 annually.

Responsibilities / Duties

• Manages the majority of registration processes, grade entry, exam security, student record tracking, and student privacy.
• Works collaboratively with various University and Law School staff to create improved processes related to student records.
• Acts as the primary contact for all Registrar related inquiries and issues, including being responsible for staying abreast of changes with student record systems, finding solutions to issues, and using discretion when determining whether to elevate the issue to the Assistant Dean of Students.
• Maintains registration and enrollments by setting registration dates, providing important registration information to key stakeholders, and administratively enrolling students in courses that require special permissions.
• Accurately and efficiently posts the majority of grades, approximately 3,800 per semester; reviews submitted grades for rule compliance and ensures transcript notations are accurate.
• Receives and makes student record adjustments for approved Reduced Enrollment forms; includes communicating with the University Registrar in cases of backdating withdrawals.
• Manages Graduate Planning and Audit System (GPAS) updates; responsible for overseeing exceptions to the standard requirements, such as transfer student classes, dual degree students, non-law class credits, and concentrations.
• Works with Student Affairs Advisors to review student records to confirm completion of graduation requirements and clear degrees.
• Oversees the Student Data Specialist's data gathering and distribution of ranks/thresholds/Dean’s List to law school departments and website.
• Meets individually with students for registration related inquiries, course permissions, or grade disputes.
• Enforces University and Law School Registration and Grading Policies.
• Serves as internal student records representative when new programs are being considered, and Law School’s PeopleSoft access Key Contact.
• Disseminates critical changes and information relevant to Law School and University record-keeping functions to Student Affairs staff.
• Attends RAC and GPAS User Group for monthly meetings.
• Initiates communication with University Business Analysts and OTR staff with regard to how the Law School uses PeopleSoft functionality.
• Drafts, edits, and submits for posting updated content for Current Students section of website; solely responsible for keeping current registration-related web content.
• Collaborates with Law School Communications, webmaster, and other Student Affairs staff to plan and create new web pages when needed.
• Oversees all Registration related communications to stakeholders, including fielding any enrollment permission requests and exceptions.
• Co-manages lawreg@umn.edu email account of Registrar's Office, responding to faculty, student, staff, and non-law individual’s inquiries and requests.
• Holds office hours or appointment slots for students to hold face-to-face or virtual meetings.
• Maintains training in and access to all Law School records management systems, both current and historical, including: historical paper files, SMART transcript system, PeopleSoft system, combined degree transcript program, and Perceptive Content document imaging system.
• Provides trouble-shooting assistance when discrete issues arise with student records.
• Updates historic student transcripts from paper records and SMART transcripts to ensure PeopleSoft data accurately reflects past student performance as needed.
• Analyzes and strategizes with Law School departments how to manage new processes, predictive process-mapping, trouble-shooting questions and concerns from administration and University.
• Serves as back-up for curriculum-related tasks: Maintains access and training in PeopleSoft course scheduling, enters proxies for courses, identifies and adjusts variable credit and grade base defaults as needed.
• Develops data sharing concepts and coordinates with other departments as needs arise: MJF Law School Public Service Program student tracking, and U Card photos for incoming students, are examples.

Qualifications

• A Bachelor’s degree plus four years of relevant experience or a master’s degree plus at least two years of experience.
• Exceptional attention to detail and a proven ability to maintain strict confidentiality.
• Capacity to effectively communicate, work collaboratively, directly supervise, and engage with faculty, staff, students, and stakeholders at all levels.
• Excellent interpersonal, cross-cultural, and public communication skills; professional judgment and discretion; organizational skills.

About the Department

Recognized as one of the country's preeminent public law schools, the University of Minnesota Law School is a leader in preparing students to solve our time's complex social, economic, and business issues. Our exceptional faculty, innovative curriculum, and unmatched clinical and experiential learning opportunities equip students for the demands of the 21st century. We are distinguished by a rare collegial culture emphasizing teamwork, problem-solving, leadership, and persuasion. The Law School draws a talented, diverse student body from every part of the United States and numerous countries.

Pay and Benefits

Pay Range: $70,000 - $80,000 annually, depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please include a resume and cover letter.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.