Associate Registrar

Responsibilities

• Oversee acquisition and deaccession processes
• Coordinate packing, shipping, handling, and storage of artworks
• Liaise with lenders, donors, vendors, and shippers
• Conduct condition reporting and documentation
• Facilitate return of non-accessioned works
• Manage accession numbering, provenance records, and associated data
• Participate in drafting and reviewing purchase and legal agreements
• Ensure compliance with all contractual terms
• Review, negotiate, and manage loan agreements
• Coordinate packing, shipping, installation, and deinstallation
• Conduct condition reporting and monitor artwork condition
• Perform regular gallery checks to identify and mitigate risks
• Work collaboratively with the museum Preparator on all projects related to installation, deinstallation, crating, packing, and shipping
• Arrange return of borrowed works
• Maintain safe conditions for works in storage
• Coordinate artwork treatments, housing, and storage projects
• Work with Conservation consultants to develop workflows for media-, web-, and software-based artworks
• Coordinate artwork photography with relevant teams
• Conduct and reconcile regular inventories and audits

Qualifications & Skills

• Bachelor’s degree in Art History, Museum Studies, Collections Management, or related field
• Minimum of 2-4 years of registration experience in a museum or similar institution preferred
• Experience with museum art collections and exhibitions desired
• Knowledge of current registration practices for modern and contemporary art
• Experience with packing and shipping artworks (domestic and international)
• Familiarity with museum legal and ethical standards
• Understanding of conservation principles and terminology
• Strong experience with collections and data management practices
• Proficiency With Collections management systems such as CatalogIt, PastPerfect, etc.
• Digital asset management systems
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)