Associate Project Manager-PDC

About the role

This position utilizes all knowledge and experience to lead the entire planning and design process, project delivery planning, bidding and selection, construction execution, medical equipment planning, owner furnished equipment planning, procurement activities, and coordination of all project logistics.

Responsibilities

• Leads the entire planning and design process, project delivery planning, bidding and selection, construction execution, medical equipment planning and procurement, owner furnished equipment planning and procurement, and coordination of all project logistics.
• Manages projects up to $10 million with construction teams up to 25 people.
• Mentors and supervises PDC Trades Teams throughout the duration of their projects.
• Develops clear and concise estimates for renovations and improvement requests, including accurate work scope descriptions and cost estimates; provides recommendations for alternate means of problem solution.
• Develops and leads communication plans for projects to ensure transparency and understanding among leaders, user departments, stakeholders, patients, and visitors.
• Prepares and develops detailed project schedules and work scopes for new construction and renovation projects for stakeholder approval.
• Reviews bids and negotiates fee proposals of consultants; coordinates activities of architects, consultants, contractors, and others.
• Represents WVU Medicine as the reviewer of professional service billings to ensure alignment with work performed.
• Prepares and provides project status reports and project schedules for stakeholders and senior leadership.
• Provides recommendations on project cost analysis and alternatives to deliver projects on time and on budget.
• Acts as a consultant to leadership in determining the best construction delivery method for each project.
• Reviews project delivery outcomes and maintains detailed historical records of lessons learned.
• Leads approval processes for all user groups and communicates the scope of work and cost implications of project intricacies.
• Leads change management initiatives with user groups to keep projects on time and within budget, utilizing LEAN processes.
• Ensures project compliance during design, construction, and closeout for regulatory agencies including Joint Commission, CMS, West Virginia State Fire Marshall, and OHFLAC.
• Manages and reviews project files and documents for accuracy, including contracts, drawings, addendums, bulletins, specifications, submittals, installation and operations manuals, as-built documentation, and other related project files.
• Manages all approvals and signoffs of sample materials, mockups, floor plans, etc., by department stakeholders and reviews for compliance with WVU Medicine brand standards.
• Leads user groups through project design, bid selection, construction, move-in, and go-live in an efficient, safe, and considerate manner.
• Directs reviews of plans, specifications, drawings, and other project documents with stakeholders, vendors, and design teams to ensure proper installation and operation of equipment and systems.
• Directs, supervises, monitors, and coordinates tradespersons and contractors to complete assigned construction work toward timely and cost-effective project completion.
• Directs all expenses related to equipment, owner furnished equipment, construction, design, change orders, project scope changes, and other capital expenses, ensuring the project remains at or below budget.
• Reviews and/or approves shop drawings, change directives, requests for information, and change orders as necessary; manages change order log.
• Tracks all project expenses and maintains budget vs. expense documentation and project schedules.
• Manages contractor, vendor, and WVU Medicine personnel activities to follow all facility procedures.
• Communicates project activities to leadership and employees to avoid impacts to daily operations.
• Leads collaboration with hospital stakeholders and coordinates necessary interruptions of services with Operations, hospital utilities, energy partners, and other stakeholders.
• Alerts leadership of unforeseen conditions and issues to minimize impacts to project schedules and budgets.
• Transitions projects to health system departments at occupancy and closes out projects at completion, ensuring all final invoices and contractual commitments are processed.
• Assembles and submits quotations, requisitions, and other contract data for projects.

Requirements

• Bachelor’s Degree in Engineering, Architecture, Interior Design, or related field.
• Valid driver's license.
• 3 years’ experience in construction.

Qualifications

• Master’s Degree.
• Architect or Engineering License.
• PMP, CHC, and/or CHFM certification.
• Experience in a healthcare system, an academic medical center/health care facility, and public sector and/or university experience.
• Experience with building systems, design, construction techniques, bidding and negotiating contracts and/or fee proposals.

Skills

• Thorough knowledge of standard construction industry work practices and procedures.
• Knowledgeable with both common and highly specialized materials and equipment used in healthcare facilities.
• Knowledge of applicable codes and regulatory requirements such as OSHA, OBC, NFPA, JCAHO, ADA, HIPAA.
• Understanding of the LEED rating system.
• Technical knowledge of design and construction to effectively maintain record documentation.
• Ability to professionally interact on a daily basis with individuals at all organizational levels.
• Excellent interpersonal, written, and verbal communication skills, including the ability to effectively communicate with a broad range of customers and management levels.
• Proven organizational and problem-solving skills.
• Highly proficient in construction software platforms including Autodesk Suite of Products, Bluebeam, E-Builder or equivalent, and Microsoft Office Suite.
• Experience with CADD, Revit, BIM, or other computer drafting programs.

Physical Requirements

• Requires frequent on-site surveys necessitating prolonged standing, walking, climbing, bending, crouching, stretching, reaching, and other physical movements.
• Requires the ability to lift 25 lbs.

Working Environment

• May involve exposure to a variety of physical hazards.
• Protective equipment such as respirators, disposable clothing, hearing, foot, and eye protection are required to be worn.