Associate Project Manager, Facilities Activation & Regulatory

About the role

HSS is an innovative, supportive, and inclusive environment that values its employees' contributions to its mission. This role is for an Associate Project Manager (APM).

Responsibilities

• Serve as a supporting liaison with clinical, support, and business departments on new construction and renovation projects across multiple sites and states.
• Support high-priority and sensitive initiatives, with work guided and reviewed by senior team members.
• Gain structured exposure to cross-functional partners, external regulators, and consultants to support professional development.
• Day-to-day activities and responsibilities include:
• Project Delivery: Support project management functions for new site activations, assist in the development of key deliverables, and support execution of activation plans across multiple workstreams.
• Track and report on project progress, risks, and issues for review by project leadership.
• Perform administrative and coordination duties, including scheduling meetings, preparing agendas and minutes, and processing requisitions and invoices.
• Cook up operational planning activities with end-user departments, track and follow up on action items to ensure completion.
• Coordinate move activities with end-user departments, construction project teams, and external vendors, with oversight from senior team members.
• Prepare for new sites by performing responsive and professional support to internal stakeholders.
• Maintain and update Certificate of Need (CON) status reports for leadership review.
• Aid in drafting Construction Notices and other regulatory filings, including compiling required documentation for submission and closeout.
• Develop project cost schedules and other regulatory deliverables.
• Coordinate the compilation of information required for Medicare enrollment updates (Hospital, ASCs, and DME) and license renewals across multiple states.
• Support regulatory tracking and documentation processes while developing familiarity with applicable requirements and standards.

Requirements

• Bachelor's degree (e.g., BA, BS) or equivalent combination of education and related experience.
• 1-2 years related work experience; project management or healthcare operations preferred.

Preferred Experience and Proven Abilities

• Demonstrates a high degree of organization, discipline, and attention to detail.
• Proven ability to proactively manage multiple priorities and projects within tight deadlines.
• Exhibits unquestionable personal integrity; highly credible and professional; consistently earns the trust of others and effectively influences in a complex, matrixed environment.
• Demonstrated ability to perform key project management functions, including coordinating teams, facilitating meetings, tracking action items, and communicating across multiple organizational levels.
• Possesses strong oral and written communication skills.
• Demonstrates excellent problem-solving abilities, including critical thinking and the capacity to identify and resolve issues effectively.
• Thrives in ambiguous environments, demonstrating resilience in overcoming setbacks and adaptability in navigating obstacles.
• Shows a strong willingness and enthusiasm to learn and partner with subject matter experts to drive project success.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Visio) and Monday.com, or demonstrates the ability and willingness to quickly develop proficiency.

Qualifications

• Minimum qualifications include a Bachelor's degree (e.g., BA, BS) or equivalent combination of education and related experience.
• Experience: 1-2 years related work experience; project management or healthcare operations preferred.

Skills

• Organizational skills.
• Attention to detail.
• Project management skills.
• Communication skills.
• Problem-solving skills.
• Ability to work in a fast-paced, dynamic environment.
• Microsoft Office proficiency.

Benefits

The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation.

Pay

The base pay scale for this position is $60,000.00 - $91,125.00.

Schedule

Work Shift: Day (United States of America)