Associate Project Manager, Enterprise Project Management Office

Job Posting Title: Associate Project Manager, Enterprise Project Management Office Hiring Department: Dell Medical School Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Oct 05, 2026 Position Duration: Expected to Continue Location: AUSTIN, TX Job Details: General Notes Dell Medical School is seeking an Associate Project Manager for the Enterprise Project Management Office. Purpose At The University of Texas at Austin Dell Medical School, we are building a world-class academic medical center, and the Enterprise Project Management Office (EPMO) plays a critical role in driving the strategic transformation of our institution. We are seeking a motivated Associate Project Manager who wants to build a career in project management while directly contributing to our five-year strategic plan, Health Starts Here. You'll own the full lifecycle of projects independently, while supporting our Project Managers on cross-functional initiatives that span Workforce, Facilities, Integrated Clinical Practice, Research, Education, Finance, and Technology. You'll work closely with a talented team of project managers, project coordinators, and executive leaders, gaining hands-on exposure across the full breadth of the institution's strategic priorities. Why Join Us At The University of Texas at Austin Dell Medical School, we're not just managing timelines and deliverables, we're building something bigger: a better model for health and care. As part of our central EPMO, you'll join a highly collaborative team committed to excellence, stewardship, and impact. Here, you will: Own meaningful projects with real accountability and visibilityGain exposure across multiple strategic portfolios rather than a single functional areaLearn directly from experienced project managers who will actively mentor your growthBuild a foundation of skills, tools, and institutional knowledge across the EPMOContribute to a mission-driven institution during a transformational time, as we prepare to open a new hospital and grow our academic medical center You will join a mission-driven institution during a transformational time and have the unique opportunity to learn directly from experienced project leaders, contribute meaningfully from day one, and directly impact the future of academic medicine and our core values: ExcellenceImpactCollaborationCompassionHumilityStewardship Responsibilities Manages Full Lifecycle of Assigned Projects Defines scope, goals, deliverables, and success metrics for assigned projectsDevelops and maintains project plans, schedules, and resource assignmentsTracks progress, flags risks and issues early, and adjusts plans as needed to meet deadlinesFacilitates project meetings and communicates status updates, including agendas, logistics, and follow-upCloses out projects with documentation and lessons learned Stakeholder Engagement and Communication Works with administrative, operational, and clinical stakeholdersServes as a point of contact for stakeholders on assigned projects, communicating status updates clearly to sponsors and team membersManages stakeholder expectations and engagement on assigned projectsEscalates issues and conflicts to senior project managers or leadership as appropriateBuilds collaborative working relationships across departments, including close coordination with the Project Coordinator on communications and administrative needs Project Documentation and Reporting Maintains project charters, status reports, and risk logsContributes to executive summaries and dashboards for leadershipTracks decisions, changes, and approvalsEnsures documentation meets compliance and audit standards Supports Cross-Functional and Strategic Initiatives Partners with Project Managers on components of cross-functional, strategic initiativesAssists with change management and communication activities for cross-functional projectsContributes to stakeholder readiness and adoption efforts as assignedSteps in on portfolio work as assigned, based on organizational needHelps prepare project plans, agendas, schedules, and documentation for cross-functional and strategic initiatives Budget and Resource Tracking Tracks budgets and expenditures for assigned projectsCoordinates with finance and procurement teams as neededAssists with vendor coordination and invoice reconciliation Professional Development and Process Improvement Participates in EPMO process improvement initiativesSeeks mentorship and feedback from senior project managersSupports standardization of templates, tools, and workflowsTakes on increased project ownership and complexity over time Other duties as identified by department Marginal or Periodic Functions: Participates in strategic planning and governance meetingsAttends professional development and industry eventsSupports special events and post-project evaluations Knowledge/Skills/Abilities Project Management Plans, organizes, and manages resources to achieve defined project goalsDevelops and executes structured project plansManages scope, schedule, and budget for assigned projects Organization and Time Management Arranges resources and activities in a structured, efficient mannerCoordinates multiple tasks and deadlines across projectsPrioritizes effectively and adjusts to shifting timelines Written and Verbal Communication Writes clearly and professionally across a variety of formatsPrepares reports and documentation appropriate for varied audiencesCommunicates effectively with both technical and non-technical stakeholders Customer Focus Demonstrates commitment to meeting stakeholder needsBuilds relationships with project sponsors and team membersTranslates stakeholder needs into actionable project plans Dealing with Ambiguity Adjusts plans as new information emergesExercises sound judgment when working with incomplete informationSeeks guidance from senior project managers when appropriate Learning Agility Learns quickly when facing new problems or unfamiliar portfoliosAdapts to new tools, processes, and subject matter areasDemonstrates curiosity and takes initiative in professional growth AI-Enabled Productivity Comfortable using AI tools to support documentation, reporting, and routine project tasksApplies sound judgment when reviewing and editing AI-generated content for accuracy before useCurious to learn how AI and automation can streamline project workflows across the EPMOWilling to build fluency with new AI-enabled tools as the team's use of them matures Education & Experience MINIMUM QUALIFICATIONS: Requires a bachelor's degree in Business Administration, Healthcare Administration, Public Health, or a related field, with 1 to 3 years of experience in project coordination, project management, or operations. Relevant education or experience may be substituted as appropriate. PREFERRED QUALIFICATIONS: Experience supporting or managing projects in a healthcare, academic, or enterprise setting. Experience with project management tools (e.g., MS Project, Smartsheet, Asana). Familiarity with healthcare operations or regulatory environments. LICENSES, REGISTRATIONS OR CERTIFICATIONS REQUIRED: None PREFERRED: Certified Associate in Project Management (CAPM), PMI Salary Range $60,000 + depending on qualifications WORKING ENVIRONMENT/EQUIPMENT Standard office equipmentRepetitive use of a keyboardMay be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others Required Materials Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF] Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.