Associate Project Manager (Commercial Maintenance)

About the role

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects and teams, and takes pride in delivering exceptional service to commercial property clients. As an Associate Project Manager – Property Services, Repairs & Maintenance, and Tenant Improvements, you will support the planning, coordination, and successful execution of commercial property repair, maintenance, renovation, and tenant improvement projects throughout San Diego County. Working closely with Project Managers and Operations leadership, you will help coordinate schedules, subcontractors, materials, project documentation, and client communication, while building the technical and leadership skills needed to independently manage projects in the future.

Responsibilities

• Support Project Managers in coordinating multiple commercial property service projects from initiation through completion.
• Coordinate subcontractors, vendors, internal teams, schedules, and material deliveries.
• Assist with preparing project estimates, scopes of work, proposals, and purchase orders.
• Conduct site visits to monitor progress, quality, and safety.
• Help track project schedules, budgets, and documentation.
• Communicate project updates to clients, vendors, and internal teams under the direction of the Project Manager.
• Assist in resolving project issues and escalating concerns as appropriate.
• Prepare reports and maintain project information in the company software.
• Support field operations and assist with troubleshooting as needed.
• Represent LOT professionally while developing strong client relationships.
• Prepare project documentation, updates, and reports using company software systems.
• Support field operations and assist with troubleshooting or minor repairs when needed.
• Ensure all work is completed safely and in compliance with company standards.
• Professionally represent LOT Commercial Property Services while interacting with property owners, property managers, tenants, vendors, and contractors.

Requirements

• Proactive, organized, and solutions-oriented with strong leadership and communication skills.
• Able to confidently manage multiple projects without sacrificing quality, timelines, or customer service.
• Takes ownership of work, exercises sound judgment, and works collaboratively with clients, vendors, and internal teams to drive successful project outcomes.
• Background in commercial property services, facilities management, tenant improvement management, general contracting, or construction estimating (or related role such as Project Management, Building Engineer, or Property Services Operations).
• Able to prioritize multiple projects and tasks while maintaining attention to detail.
• Working knowledge of commercial construction, maintenance,