Associate Project Manager

About the role

The Associate Project Manager (APM) is an entry-level to developing project management professional responsible for supporting the planning, coordination, execution, and delivery of projects across multiple functions within the organization. Working under the guidance of a Project Manager, or Project Lead, this role helps ensure projects are delivered on time, within scope, and within budget. The Associate Project Manager serves as a key liaison among project teams, stakeholders, vendors, and business partners while maintaining project documentation, tracking progress, managing communications, and supporting risk and budget management activities. This position provides an excellent opportunity to develop project management skills and prepare for increased project leadership responsibilities.

Responsibilities

Project Planning & Coordination

• Support the Project Manager in planning, organizing, and executing projects from initiation through completion.
• Assist in defining project scope, objectives, deliverables, schedules, and milestones.
• Develop and maintain project plans, timelines, and tracking tools.
• Monitor project progress and ensure deliverables are completed according to schedule.
• Coordinate project activities across multiple departments and functional teams.
• Maintain project documentation, records, schedules, and action item logs.
• Support post-project reviews and lessons-learned activities.

Communication & Stakeholder Management

• Act as a liaison between project teams, stakeholders, vendors, and business partners.
• Schedule, facilitate, and participate in project meetings.
• Prepare meeting agendas, meeting minutes, and follow-up communications.
• Communicate project updates, milestones, risks, and issues to leadership and stakeholders.
• Assist in preparing project status reports, presentations, and management summaries.
• Escalate project concerns and risks to the Project Manager as needed.

Budget & Resource Management

• Assist with tracking project budgets, expenditures, and financial performance.
• Monitor resource utilization and support project staffing coordination.
• Support procurement activities, including obtaining quotes, processing purchase requests, and coordinating with vendors.
• Assist with invoice tracking and vendor performance monitoring.
• Help identify potential budget variances and schedule impacts.

Risk, Quality & Compliance Management

• Assist in identifying project risks, issues, and dependencies.
• Maintain project risk and issue logs and support mitigation planning.
• Follow up on open action items to ensure timely resolution.
• Support quality assurance activities and adherence to project standards.
• Ensure project activities comply with organizational policies, procedures, and governance requirements.
• Contribute to continuous improvement initiatives and process enhancements.

Documentation & Reporting

• Maintain accurate project files, records, databases, and document repositories.
• Prepare project dashboards, progress reports, and executive summaries.
• Collect and analyze project data to monitor performance metrics and project outcomes.
• Support reporting requirements for project governance and management reviews.
• Ensure project documentation remains current, complete, and organized.

Qualifications

Education & Experience

• Bachelor's Degree
• 4 to 6 years of experience

Knowledge, Skills & Abilities

• Strong analytical and strategy-formulation skills
• Demonstrated ability to be flexible and balance organizational priorities
• Ability to lead and drive results across large-scale initiatives within specified timeframes
• Exceptional partnering skills that support efficient decision-making
• Demonstrated financial acumen
• Proficiency in Microsoft applications such as Outlook, Excel, Word, PowerPoint
• Exceptional communication skills
• Strong negotiation skills
• Creative and innovative with a passion for trends
• Manages one or more employees within a department
• Makes recommendations and decisions independently with some managerial guidance
• Relatively high level of individual problem-solving ability required
• Participates in strategy development for areas of responsibility in alignment with category vision set by the Merchandise Manager

Key Competencies

• Customer Service
• Relationship Management
• Business Acumen
• Drive for Results
• Self-Development
• Courage
• Problem Solving
• Communicating Effectively
• Teamwork and Collaboration
• Managing Conflict
• Motivating Others
• Adaptability
• Decision Making
• Managing and measuring work

Schedule

Some flexibility in hours is permitted; employee must be available during core work hours of 8:00 a.m. to 5:00 p.m. Monday–Friday and must work 30 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Physical Demands

Office environment with frequent sitting, walking, and standing; occasional climbing, stooping, kneeling, crouching, and balancing. Frequent use of eye, hand, and finger coordination enabling use of office machinery. Requires ability to occasionally lift office products and supplies up to 20 pounds. Oral and auditory capability for interpersonal communication and communication via automated devices such as telephone.

Company Commitment

At Starboard Group and Onboard Media, curating a vibrant world can only be accomplished by vibrant and diverse teams. We are committed to nurturing a workplace where you can feel safe to show up authentically and thrive while being uniquely you. Our North Star guides us to deliver equal employment opportunities for all individuals and to providing employees with an equitable work environment free of discrimination and harassment. We believe our differences make us stronger and are curious to see you leverage your lived experiences to strengthen our team, our culture, and your career.