Associate Project Manager

Primary Responsibilities

• Manage software implementation projects across the full lifecycle, from initiation through completion.
• Lead project planning, scheduling, documentation, and coordination of project activities.
• Analyze project data, track performance metrics, and build reports/dashboards to support data-driven decision-making.
• Draft and distribute weekly internal project status reports consolidating workstream-level updates from functional leads into project status dashboards.
• Maintain project RAID logs (Risks, Actions, Issues, Decisions).
• Update the project schedule with accurate % complete based on team-reported progress, and monitor milestones, deliverables, dependencies, and KPIs from both plan and financial perspectives.
• Maintain the holiday and leave calendar for both Odessa and client teams.
• Cook up meetings with internal teams and clients and ensure follow-up on key actions.
• Monitor project progress and escalate potential risks, issues, or delays as appropriate.
• Maintain project plans, work breakdown structures, and project schedules.
• Collaborate with business, technical, and client stakeholders to support project objectives.
• Interact directly with customers in a client-facing capacity, building and maintaining strong, trust-based relationships through professional, responsive communication.
• Help ensure adherence to PMO standards, methodologies, processes, and best practices.
• Support user acceptance testing, deployment activities, and project closeout tasks.
• Develop familiarity with software implementation projects, system integrations, and data migration activities.
• Take full ownership of assigned workstreams and independently manage small projects.
• Provide support to senior Project Managers and the wider project team as required.

Experience & Qualifications

• Bachelor’s degree in Business Administration, Management, Information Systems, Economics, or a related field.
• 0–2 years of experience through internships, academic projects, or professional roles in project coordination, business operations, technology, or related areas.
• Interest in learning and applying project management methodologies.
• Ability to organize work, manage priorities, and support project execution.
• Basic to intermediate proficiency with Jira and Microsoft Office, particularly Excel, PowerPoint, Project, Teams and Outlook.
• Strong attention to detail and analytical mindset, with an interest in data analytics, reporting, and drawing insights from project data.
• Effective communication skills and ability to collaborate with others.
• Comfortable in a customer-facing role, with strong interpersonal skills and a genuine ability to build and sustain positive client relationships.
• Eagerness to learn, take initiative, and grow a career in project management.
• Able to travel up to 25%, as needed.