Associate Project Manager

About the role

Administers and manages construction projects on City-owned facilities. Participates in the planning, cost estimating, budgeting, scoping, and design of assigned projects. Manages construction, inspection, and closeout of assigned projects and assists other City staff on large projects. Projects are often single-phase and take less than three months to complete, including installation of key building components, landscaping, painting, and other exterior improvements.

Responsibilities

• Supervises vendor work for planning, design, construction, construction management, and inspection of Capital projects in various areas, including parks, swimming pools, recreation centers, public safety facilities, etc.
• Plans, assigns, and coordinates work amongst and between vendors, consultants, contractors, and City staff, establishing priorities and deadlines.
• Reports on the status of projects with a focus on progress of deliverables compared to deadlines and spending compared to budget.
• Applies knowledge of project management concepts, principles, methods and practices as well as knowledge of safety, engineering, and environmental disciplines to perform all work duties.
• Identifies problems in all phases of work on assigned projects; advises City supervisor on a timely basis; recommends and implements approved corrective action in order to adhere to schedule and project budget.
• Prepares Requests for Proposal (RFP), project scope, and other bid documents for vendor services, ensuring compliance with applicable federal, state, and local laws and regulations.
• Prepares ordinances, resolutions, deed searches, and other administrative and regulatory functions for the full implementation of the City's Capital projects.
• Reviews, critiques, negotiates, and recommends for approval: price proposals from consultants, vendors, and contractors; supplements, change orders, and other contract modifications.
• Maintains control of project budget, ensuring funds spent are consistent with progress attained, and monitors performance to ensure commitments of all parties are being maintained.
• Reviews all reports, shop drawings, and other project documents prepared by assigned personnel and consultants to monitor progress, identify problems and delays, etc.; recommends approval and/or disapproval of change orders and requisitions for payment.
• Reviews invoices and verifies work performed by consultants and contractors.
• Participates in formal project closeout procedures including recommendations for use of any leftover project budget, close of all administrative functions, and communication of project completion status with stakeholders.
• Acts as owner representative in meetings with representatives of other governmental agencies, City Departments, vendors, and the public.
• Keeps informed of the laws, codes, ordinances, policies, and procedures affecting the job.
• Uses a variety of technological hardware and software to host and attend meetings, maintain records, and prepare accurate reports on work performed.
• Performs other related tasks and duties as assigned or required.

Requirements

The application must clearly show one of the following combinations to meet the Total Qualifying Requirement of three years:

• One year of full-time diversified work experience managing multi-disciplined capital projects plus an Associate's Degree in Architecture, Landscape Architecture, Interior Design, Interior Architecture, Engineering (any discipline), Construction Management, Project Management, or a related area;
• One year of full-time diversified work experience plus an Architectural Experience Program (AXP) Certificate per the National Council of Architectural Registration Boards (NCARB);
• One year of full-time diversified work experience plus qualification to sit for the Interior Design Functional Exam (IDFX) of the National Conference of Interior Design Qualifications (NCIDQ);
• Three years of full-time diversified work experience managing multi-disciplined capital projects;
• Three years of combined education and work experience as described above.

Pay

$67,288 per year.

Benefits

• Health, Dental, Vision
• Pension
• Voluntary Deferred Compensation Plan
• Tuition Reimbursement
• Paid Holidays, Vacation, Personal Days