Associate Program Manager

About the role

The Associate Program Manager supports the planning, coordination, and execution of VIP aircraft completion and modification programs. This role works under the guidance of senior Program Managers and Program Management leadership.

Responsibilities

• Support Program Managers in the planning, coordination, and execution of VIP aircraft completion and modification programs.
• Aid in maintaining integrated program schedules, milestone tracking, and project status reporting.
• Cook up action items between Engineering, Production, Supply Chain, Quality, Design, and Customer Support teams.
• Keep an eye on program schedules and identify potential delays, risks, or resource constraints.
• Prepare customer reports, executive summaries, meeting minutes, and program status presentations.
• Participate in customer meetings and internal program reviews, documenting decisions and action items.
• Support the management of program budgets by tracking project expenditures, purchase requests, and program-related costs.
• Cook up engineering releases, material availability, and production readiness activities.
• Maintain program documentation, schedules, issue logs, risk registers, and customer correspondence records.
• Coordinate aircraft milestone planning and ensure required stakeholders are aligned to achieve program objectives.
• Track customer requests, design changes, and engineering actions to ensure timely resolution.
• Coordinate subcontractor and supplier activities as required.
• Support aircraft delivery preparation activities and customer acceptance events.
• Learn and apply aviation regulatory requirements, certification processes, and aircraft completion best practices.
• Contribute to continuous improvement initiatives within the Program Management organization.
• Perform other related duties as assigned.

Requirements

• Bachelor's Degree in Aviation Management, Engineering, Business Administration, Project Management, or a related field preferred.
• Minimum of 2-5 years of experience in aerospace, aviation, manufacturing, engineering, project coordination, production planning, or program support roles.
• Experience working within a project-based environment preferred.
• Familiarity with aircraft completions, aviation maintenance, aerospace manufacturing, or engineering environments preferred.
• Ability to read and interpret technical documentation, engineering drawings, and project schedules preferred.
• Valid passport or ability to obtain one for domestic and international travel as required.

Skills and Abilities

• Strong organizational and project coordination skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and analytical skills.
• Ability to work effectively within cross-functional teams.
• Strong customer service mindset and professional demeanor.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Basic understanding of project scheduling tools such as Microsoft Project, Smartsheet, Primavera, or equivalent systems.
• Ability to prepare presentations, reports, and status updates for management and customers.
• Strong attention to detail and follow-through.
• Ability to learn aviation regulations, aircraft completion processes, and program management methodologies.
• Demonstrated initiative and willingness to assume increasing responsibility.