Associate Permit Coordinator

About the role

HBK Engineering is seeking a highly organized and detail-oriented Associate Permit Coordinator to manage the full lifecycle of project permitting. This critical role serves as the central point of contact for all regulatory inquiries, ensuring continuous compliance across local, state, and federal jurisdictions for all engineering projects.

Responsibilities

• Serve as the primary point of contact for all permit-related inquiries
• Maintain up-to-date knowledge of local, state, and federal regulations governing permits
• Research and prepare permit applications for submission to the appropriate regulatory agency
• Track and monitor the status of permit applications through approval and construction processes
• Prepare reports on permit activity as requested
• Cookordination with other departments within the organization to ensure compliance with permit requirements
• Keep abreast of changes in permit regulations and advise management of potential impacts
• Serve as liaison between the organization and regulatory permitting agencies
• Maintain accurate records of permit activity
• Respond to client inquiries regarding permit status
• Additional documentation responsibilities and ability to train others
• Perform other duties as assigned

What You'll Bring

• Right-of-way (ROW) permitting
• City and county street permitting
• DOT permitting
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Strong time-management and organizational skills
• Ability to multi-task. Solid interpersonal skills
• Must be proactive and have the ability to work independently and as part of a team
• Must be able to maintain a high level of accuracy and pay close attention to detail
• High school diploma or equivalent
• 0-2 years of proven experience in administrative support and/or customer service
• Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 10 pounds at a time

What You'll Get

• Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
• Flexible Spending Accounts/Health Savings Accounts
• Retail Savings Plan (401K) with company matching
• Short & Long Term Disability Supplemental Life and AD&D Insurance
• Paid Holidays and Vacation

Company Information

HBK Engineering, LLC is a fully licensed, professional engineering design firm headquartered in Chicago, IL with a staff approaching 700 individuals. HBK provides civil, environmental, structural, electrical, subsurface utility, construction support services and permitting facilitation. Since our founding in 1998, we have earned a reputation for delivering outstanding, accurate services in extremely time-sensitive, multilayered environments. That "industry-recognized" performance has propelled our expansion and the ability to provide engineering services in all 50 states. With 25 offices nationwide, including concentrations in the Midwest and on the Coasts, HBK brings together a dedicated team whose main focus is the design and protection of utilities and utility networks. We have successfully performed engineering work for a complete spectrum of utility infrastructure projects providing solutions and construction support from Coast to Coast in areas ranging from complex urban city centers, to rural greenfields, to limited access rights-of-way. In July 2020, HBK Engineering was acquired by Quanta Services. Quanta Services provides infrastructure services for electric power, pipeline, and communications industries and employs over 50,000 people. Quanta's focus on the utility industry and HBK's focus on constructability in our designs has made our integration into the Quanta family of companies seamless.