Associate Onboarding and Licensing Coordinator

About the role

Vicus Capital is seeking an Advisor Onboarding & Licensing Coordinator to join our State College team. This role is responsible for delivering an exceptional onboarding experience for new financial advisors while coordinating licensing, registration, and transition activities across our lines of business. In addition to advisor onboarding, this position would help support a variety of compliance and due diligence initiatives that help ensure the firm meets its regulatory obligations and maintains high service standards.

The ideal candidate enjoys balancing relationship management with detail-oriented analytical work and is comfortable managing multiple priorities in a fast-paced environment. This is an excellent opportunity for someone looking to build a long-term career in financial services advisor support and compliance.

Responsibilities

• Coordinate the onboarding and transition of new financial advisors to the firm, serving as a primary point of contact throughout the process.
• Assist advisors in preparing, reviewing and submitting licensing and registration paperwork for financial regulatory entities and insurance registrations.
• Assist existing advisors with licensing and registration.
• Identify opportunities to improve onboarding workflows and operational efficiency.
• Collaborate with Compliance, Operations, Business Development, and senior leadership to provide a seamless advisor experience.
• Assist with various compliance projects such as the account opening process, due diligence reviews, and special projects as assigned.

Requirements

• Bachelor's degree.
• Preferred, but not required, 1–3 years of financial services experience.
• Proven ability to manage complex checklists and meet strict deadlines without sacrificing detail.
• High comfort level with technology, including CRM systems and the full MS Office suite (Word, Excel, PowerPoint, Outlook).
• Strong critical thinking and problem-solving abilities.
• Excellent customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated with the ability to work independently and as part of a collaborative team.

Success in this role requires someone who enjoys organizing complex processes, working directly with financial professionals, and ensuring every detail is completed accurately.

Benefits

• Full-time in-office salaried position; 8:00 am – 5:00 pm
• Competitive compensation based on experience
• 15 days PTO and 5 sick days start accruing on Day 1
• Health, dental, and vision insurance
• Group life and short-term disability insurance
• 401(k) plan with a safe harbor employer contribution
• A supportive, people-first culture where your work is valued and your growth is encouraged

Pay

$45,000 – $55,000 per year