Associate, Meetings & Conferences, Princeton, NJ - Hybrid

Job Summary

Driven by a bold pursuit of science and fueled by an unwavering commitment to patients, Sun Pharma is a leading global pharmaceutical company, providing high-quality medicines trusted by healthcare professionals and patients. As part of our mission to Reach People and Touch Lives, we deliver Innovative Medicines, Generics and Consumer Healthcare products that improve the lives of millions of people.

Responsibilities

• Support the end-to-end planning and execution of commercial, medical congresses, tradeshows, and regional conferences.
• Cook logistics including registration, housing, exhibitor services, shipping, on-site services, and staffing support.
• Aid in booth execution, sponsorship fulfillment, and on-site event operations.
• Manage Sun Pharma’s portable display inventory stored with an external vendor.
• Coordinate shipment of portable displays and supporting materials to congresses and meetings, ensuring timely delivery and proper handling.
• Oversee return logistics to the storage vendor following events, confirming assets are inspected, restocked, and ready for future use.
• Track inventory levels, asset condition, and storage needs; flag maintenance or replacement issues as needed.
• Cross-functional coordination with Brand Marketing, Sales, Medical Affairs, Market Access, Compliance and Corporate Communications to support event objectives.
• Serve as a point of contact for internal teams requiring portable displays or congress assets.
• Support speaker programs, advisory boards and ancillary meetings associated with congresses as needed.
• Support compliance with Sun Pharma policies and applicable regulatory requirements for all events.
• Aid in documentation, approvals, contract routing and compliance tracking related to tradeshows and congresses.
• Ensure timely completion of post-event reporting and documentation.
• Coordinate with external vendors, including exhibit houses, production agencies, logistics providers and storage partners.
• Aid in budget tracking, invoice processing and purchase order management.
• Support cost-control efforts and tracking of spend against forecast.
• Travel to assigned events to support on-site execution and troubleshoot logistics issues.
• Aid in exhibitor booth management, meeting room coordination and internal team support.
• Participate in post-event debriefs and help document learnings and best practices.

Education & Qualifications

• Bachelor’s degree and 3+ years of related experience.
• Prior experience supporting tradeshows, congresses, or corporate events.
• Experience coordinating shipping, storage, or inventory for event materials.
• Experience in a regulated industry (pharmaceuticals, biotech, medical devices, or healthcare preferred).
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with event registration or project management tools.
• Willingness to travel (up to ~15–20%).
• Experience supporting commercial, medical or scientific congresses.
• Familiarity with compliance requirements related to HCP events.
• CMP or progress toward event-related certification a plus.

Pay & Benefits

The presently-anticipated base compensation pay range for this position is $84,500 to $103,500. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan. Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time.

Equal Employment Opportunity

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.