Associate, Marketing

Key Responsibilities

• RFP Response Coordination and Development
• Lead and coordinate the preparation of RFP responses, collaborating with internal stakeholders to gather necessary content and approvals.
• Draft, edit, and format proposal documents to ensure clarity, consistency, and compliance with submission requirements.
• Ensure certificates of insurance, contractor licenses, DIR registrations, and Mitsui financial info is all up to date on responses.
• Maintain and update a centralized repository of RFP content, templates, and past submissions.
• Track RFP opportunities and manage timelines to ensure timely and complete submissions.
• Serve as a point of contact for clients regarding RFP inquiries by attending Pre-bid meetings and submitting clarifying questions to the RFPs.
• Competitive Intelligence & FOIA
• Work to find relevant and useful intel for the Commercial team to leverage in putting together more competitive proposals.
• Submit and manage Freedom of Information Act (FOIA) requests to obtain competitive data and insights.
• Organize, track, and analyze FOIA responses/research to identify trends, pricing benchmarks, and strategic opportunities.
• Share relevant findings with internal teams to inform business development and positioning strategies.
• Buyer-Cooperative Partnership Support
• Affiliate in managing relationships with key buyer cooperatives and purchasing consortiums.
• Request and manage the updated members' lists regularly.
• Set up sales training sessions periodically with team.
• Support the creation of marketing materials and presentations tailored to cooperative audiences and align co-marketing activities/events.
• Monitor cooperative engagement activities and help identify opportunities for deeper collaboration.
• Support contract finalization for cooperative programs.
• Forward any incoming inquiries to the appropriate sales managers and assist with initial conversations.
• Operational & Misc.
• Manage subscriptions and platform services that support RFP Response (GovWin, BidPrime, Inventive.ai, etc.).
• Responsible for sharing information via SharePoint to the broader organization.
• Misc. marketing team support, as needed.

Qualifications

• Strong written communication and editing skills.
• Excellent organizational and project management abilities.
• Attention to detail and ability to manage multiple deadlines.
• Familiarity with public procurement processes and FOIA practices.
• Collaborative mindset with the ability to work across departments.
• Proficiency in Microsoft Word and other Office applications is required, especially managing large documents with citations.
• Proficiency or experience in Adobe InDesign is not required but may be a plus.
• Extremely proficient Excel, Word and PowerPoint skills.
• Desire to work in a growing company in the renewable energy field.