Associate Manager Anesthesiology Residency Administrator

Position Summary

This position supervises and oversees the operations of medical education within a specific department. Accountable for the activities required for accreditation, recruitment, and effective operation of the medical education program. This dual position provides front-line leadership to team members while organizing, supervising, and coordinating Graduate Medical Education (GME) program(s).

Core Functions

• Manages the operations of the residency and/or fellowship program including, but not limited to compliance with ACGME, program requirements, and institutional requirements.
• Establishes and maintains databases of information for accreditation reporting, surveys, licensure, credentialing, audits, and other reporting.
• Supervises the day to day activity of team members who provide administrative support to GME programs ensuring a high level of productivity.
• Continuously monitors the functioning of GME processes and recommends changes to operational procedures as necessary.
• Bridges communication between the program and leadership, bringing to their attention any potential problems, serious issues, or situations that have not been resolved in a timely manner.
• Establishes and promotes teamwork and collaboration between individuals, departments, and the entire organization.
• Interviews, selects, and hires qualified department team members.
• Provides formal training, orientation and on-the-job training.
• Ensures the ongoing competency of team members through coaching and the evaluation of team member performance in a fair and consistent manner.
• Accounts for the daily operational performance of the department. Makes decisions – guided by policies, procedures and accreditation requirements. Improves efficiency and accomplishes operational objectives.
• Serves as a role model and resource person for providing exceptional customer service.
• Works within budgetary/financial objectives set by finance and monitors monthly financial reports for variances and adheres to the annual budget.
• Builds and supports effective relationships with internal and external stakeholders and organizations.
• Captures and coordinates activities, reviews work, exchanges information, and/or resolves problems related to graduate medical education.
• Lead and participates in institution wide improvement activities through sharing lessons learned and best practices to facilitate continuous improvements.
• Coordinates recruitment and interview events and logistics.
• Ensures all annual credentialing and other hospital and Department requirements are met for each trainee within the assigned program.
• Collaborates with the Program Director, APD, and/or Program Chief(s) to design and implement yearly rotation and vacation schedules for house staff.
• Works performed is reportable to the Graduate Medical Education Leaderships.
• Serves on at least one GME subcommittee annually.
• Prepares all cyclical reports for residents, staff and attending physicians.
• Maintains accurate records on all current and former house staff necessary to verify successful completion of residency program using the Residency Management Software.
• Maintains discretion relative to confidential and sensitive residency/fellowship issues.

Minimum Qualifications

• Must possess knowledge of medical education coordination as normally obtained through the completion of a bachelor’s degree in business, human relations or related field.
• Must have C-TAGME or acquire the certification within two years.
• Must possess or obtain active Notary Public commission within 90 days of hire.
• Must possess an understanding of graduate medical education as normally demonstrated with five years of experience in a healthcare related field.
• Requires strong research and organizational abilities.
• Requires excellent interpersonal skills.
• Must have the ability to guide and lead others.
• Requires demonstrated negotiation and persuasion skills.

Preferred Qualifications

• Leadership experience preferred.
• Experience In Graduate Medical Education Preferred.
• Additional related education and/or experience preferred.