Associate Executive Specialist

About This Role

Responsible for supporting Consumer Lending Operations Technology CIO and corresponding leadership team, working collaboratively with the Chief of Staff and Administrative Assistance staff.

In This Role, You Will

• Provide end to end administrative support for multiple CIOs
• Manage executive routines including meeting planning, notes taking, calendar management, and forward looking travel schedule
• Organize Staff Meetings, All Hands Meetings, in person and virtual Offsites, and provide in office support such as ordering office supplies, meeting room reservations, catering, mail sorting and delivery
• Facilitate and organize employee engagement activities and events, skip level meetings, and internal communications including drafting memos, org announcements, writing and editing emails, and preparing communications on the executive's behalf
• Manage expense reports, invoices, and travel and entertainment budget tracking and management
• Assist with employee onboarding, equipment and system access requests, and I-9 completion
• Partner with broader Chief of Staff Business Services team to create spreadsheets, manage databases, prepare presentations, generate workforce reports, and maintain distribution lists
• Provide a high level of professional support including experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables, and pulling routine reports
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to other managers within the CIO organization
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Required Qualifications

• 6+ months of Executive Administration experience, or equivalent demonstrated through work experience, training, military experience, or education

Desired Qualifications

• Administrative support experience in banking or financial services
• Excellent verbal, written, and interpersonal communication skills
• Advanced Microsoft Office skills (Word, Excel, Outlook, and PowerPoint)
• Concur experience preferred
• Ability to execute in a fast paced, high demand environment while balancing multiple priorities
• Demonstrated ability to effectively support multiple senior leaders simultaneously, managing competing priorities with a strong sense of urgency, accuracy, discretion, and follow-through
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, and manage a busy calendar and appointments flawlessly
• Effective organizational, multi-tasking, time management, and prioritizing skills
• Knowledge and understanding of business/executive travel planning
• Strong analytical skills with high attention to detail and accuracy
• Ability to work independently
• Ability to manage and process reports, maintaining financial efficiencies and reducing costs

Job Expectations

• This position offers a hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position

Posting Locations

• 2200 Concord Pike, WILMINGTON, DE
• 401 Las Colinas Blvd W, IRVING, TX
• 194 Wood Ave S, ISELIN, NJ
• 300 S Brevard St, CHARLOTTE, NC
• 2600 S Price Rd, CHANDLER, AZ

Pay

$37.02 - $69.71 per hour. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement