Associate Executive Specialist

Wells Fargo is seeking a highly motivated, dynamic individual to support Consumer Lending Operations Technology CIO and the corresponding leadership team. This role collaborates closely with the Chief of Staff and Administrative Assistance staff.

Responsibilities

• Provide end-to-end administrative support for multiple CIOs, including:
  • Executive Routines: Meeting planning, note-taking, calendar management, and forward-looking travel scheduling
  • Meetings: Organize staff meetings, all-hands meetings, and in-person/virtual offsites; handle in-office support such as ordering supplies, reserving meeting rooms, arranging catering, and managing mail sorting/delivery
  • Employee Engagement: Facilitate and organize employee engagement activities, skip-level meetings, and internal communications (drafting memos, org announcements, writing/editing emails, and preparing communications on the executive's behalf)
  • Financial: Manage expense reports, invoices, and travel & entertainment budget tracking
  • Onboarding: Assist with employee onboarding, request equipment/system access, and complete I-9 forms
• Partner with the broader Chief of Staff Business Services team to create spreadsheets, manage databases, prepare presentations, generate workforce reports, and maintain distribution lists
• Provide high-level professional support, balancing experienced administrative work with ad-hoc and project-based initiatives (e.g., planning meetings, tracking deliverables, pulling routine reports)
• Offer subject matter expertise and interpret administrative procedures for less experienced staff
• Provide administrative supervision and support to other managers within the CIO organization
• Interact with the immediate Administrative Assistant team, functional areas, and internal peers on routine administrative tasks
• Support senior leaders with daily administrative tasks and collaborate with experienced leaders across the organization

Requirements

• Required Qualifications (US):
  • 6+ months of Executive Administration experience, or equivalent demonstrated through work experience, training, military experience, or education
• Desired Qualifications:
  • Administrative support experience in banking, financial services, or related fields
  • Excellent verbal, written, and interpersonal communication skills
  • Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint) skills
  • Concur experience preferred
  • Ability to execute in a fast-paced, high-demand environment while balancing multiple priorities
  • Demonstrated ability to support multiple senior leaders simultaneously, managing competing priorities with urgency, accuracy, discretion, and follow-through
  • Ability to manage changing travel itineraries, expense reimbursement, and busy calendars flawlessly
  • Strong organizational, multitasking, time management, and prioritization skills
  • Knowledge of business/executive travel planning
  • Strong analytical skills with high attention to detail and accuracy
  • Ability to work independently
  • Experience managing and processing reports while maintaining financial efficiencies and reducing costs

Job Expectations

• Hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position

Posting Location(s): 2200 Concord Pike, Wilmington, DE | 401 Las Colinas Blvd W, Irving, TX | 194 Wood Ave S, Iselin, NJ | 300 S Brevard St, Charlotte, NC | 2600 S Price Rd, Chandler, AZ

Pay

The base pay range for this position is $37.02 - $69.71 per hour. Pay may vary based on factors such as prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, including:

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement