Associate Executive Specialist

This role supports Consumer Lending Operations Technology CIO and the corresponding leadership team, working collaboratively with the Chief of Staff and Administrative Assistance staff.

Responsibilities

• Provide end-to-end administrative support for multiple CIOs, including:
  • Executive routines: meeting planning, note-taking, calendar management, and forward-looking travel scheduling
  • Meetings: organization of staff meetings, all-hands meetings, in-person and virtual offsites, in-office support (ordering supplies, reserving meeting rooms, catering, mail sorting & delivery)
  • Employee engagement: facilitation and organization of activities/events, skip-level meetings, internal communications (drafting memos, org announcements, writing/editing emails, preparing communications on the executive's behalf)
  • Financial: expense reports, invoices, travel & entertainment budget tracking & management
  • Onboarding: assisting with employee onboarding, requesting equipment & system access, completing I-9 forms
• Partner with the broader Chief of Staff Business Services team to:
  • Create spreadsheets and manage databases
  • Prepare presentations and generate workforce reports
  • Maintain distribution lists
• Provide high-level professional support, including:
  • Balancing experienced-level administrative work with ad-hoc and project initiatives (planning meetings, tracking deliverables, pulling routine reports)
  • Offering subject matter expertise and interpreting administrative procedures for less experienced staff
  • Providing administrative supervision and support to other managers within the CIO organization
• Interact with the immediate Administrative Assistant team, functional areas, and internal peers on routine administrative tasks
• Support senior leaders with daily administrative tasks and collaborate with experienced leaders across the organization

Requirements

• Required Qualifications (US):
  • 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of work experience, training, military experience, or education
• Desired Qualifications:
  • Administrative support experience in banking, financial services, or related fields
  • Excellent verbal, written, and interpersonal communication skills
  • Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
  • Concur experience preferred
  • Ability to execute in a fast-paced, high-demand environment while balancing multiple priorities
  • Demonstrated ability to support multiple senior leaders simultaneously, managing competing priorities with urgency, accuracy, discretion, and follow-through
  • Ability to manage changing travel itineraries, accurately handle expense reimbursement, and flawlessly manage busy calendars and appointments
  • Strong organizational, multitasking, time management, and prioritization skills
  • Knowledge and understanding of business/executive travel planning
  • Strong analytical skills with high attention to detail and accuracy
  • Ability to work independently
  • Experience managing and processing reports, maintaining financial efficiencies, and reducing costs

Job Expectations

• Hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position

Posting Location(s): 2200 Concord Pike, Wilmington, DE; 401 Las Colinas Blvd W, Irving, TX; 194 Wood Ave S, Iselin, NJ; 300 S Brevard St, Charlotte, NC; 2600 S Price Rd, Chandler, AZ

Pay

The base pay range for this position is $37.02 - $69.71 per hour. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, including:

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement