Associate, Executive Assistant II

About the role

We are seeking an Associate, Executive Assistant II to join our team in Lake Mary, FL. This role requires excellent technical and interpersonal skills, scheduling flexibility, and a proactive approach to managing administrative tasks.

Responsibilities

• Calendar coordination, travel booking, and itinerary planning
• Expense reporting and ensuring continuity of administrative support
• Project management for special projects, including planning and coordinating presentations, disseminating information, and creating brochures
• Organizing executive meetings, events, and conferences, managing logistics, materials, and follow-up communications
• Assembling and analyzing information involving business plans and financial reports
• Managing the flow of information to/from the assigned executive or senior executive and speaking on their behalf in certain circumstances
• Creating/designing general correspondences, memos, charts, tables, graphs, business plans, etc.
• Handling sensitive and confidential information

Requirements

• Bachelor's degree or equivalent work experience required
• 5+ years overall experience strongly preferred
• 5+ years’ experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives is strongly preferred
• Advanced knowledge or Microsoft Office Suite, with experience with high-level Excel skills
• Proactive, detail-oriented, and able to manage multiple priorities with precision
• Professional demeanor with excellent verbal and written communication skills
• Strong written and verbal communication skills and the ability to multi-task
• Demonstrated experience employing discretion with sensitive and confidential information
• Able to anticipate and resolve scheduling conflicts effectively and proactively
• Understanding of how to prioritize and respond accordingly
• Team player who operates in a fast-paced team-oriented setting

Qualifications

• Excellent technical and interpersonal skills
• Scheduling flexibility to ensure continuity of administrative support
• Proactive and detail-oriented approach to managing administrative tasks
• Advanced knowledge of Microsoft Office Suite, particularly Excel
• Experience working with Senior Executives
• Proven ability to handle sensitive and confidential information
• Effective conflict resolution and prioritization skills
• Strong communication skills, both written and verbal
• Ability to manage multiple priorities with precision
• Proactive and detail-oriented approach to managing administrative tasks
• Team player with a fast-paced, collaborative environment

Skills

• Microsoft Office Suite proficiency, especially Excel
• Excellent verbal and written communication skills
• Proactive and detail-oriented approach to managing administrative tasks
• Ability to handle sensitive and confidential information
• Effective conflict resolution and prioritization skills
• Proven experience working with Senior Executives
• Proactive and detail-oriented approach to managing administrative tasks
• Team player with a fast-paced, collaborative environment

Benefits

• Competitive compensation package
• Flexible global resources and tools for your life’s journey
• Health, dental, vision, and basic life insurance plans
• Paid volunteer time
• Generous paid leaves
• Various paid time off benefits, such as vacation and sick time
• 401(k) plan eligibility

Pay

The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting. Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

Schedule

Details of the schedule will be provided if an employee receives an offer of employment.

Company Information

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans. BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting. Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.