Associate Director, University Events

About the role

The Department of University Advancement oversees the offices of development, alumni and external relations, government and external affairs advancement services, and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundations, which serves as the official entity to receive and manage all contributions to the University.

Responsibilities

• Aid in the management and oversight of high-level campus events
• Support, guide, and review campus wide and external events
• Serve as the primary liaison to colleges, the President’s Office, and other divisions and departments for event strategies and recommendations
• Ensure events are planned in accordance with campus policies and procedures
• Manage the execution of contracts, cost estimates, and facility contracts
• Maintain accurate SSOPs, contracts, and third-party rates
• Collaborate with external community and commercial stakeholders to generate revenue, support campus life, and establish partnerships
• Provide guidance and logistical support for campus events
• Assist with the management of the University Events Calendar and develop methods to streamline processes
• Support the department in a centralized events model to support the campus in the execution, communication, and needs of conducting events that meet campus requirements and policies
• Participate in the events review group on campus
• Ensure event logistics are clear, well-planned, and calendared appropriately on campus stakeholders' calendars
• Manage the use of space for daily events and activities to ensure they are held in a safe manner and meet time, place, and manner guidelines
• Travel locally and nationally to attend conferences, meetings, and seminars to learn about the latest trends and best practices for university funding
• Research other institutions that have been successful in their fundraising efforts and use them as models to formulate and recommend practices for Cal Poly Pomona’s strategic plan for fundraising and recognition of major donors

Requirements

• Bachelor's Degree
• Minimum of three (3) years of event management experience and demonstrated success in the strategic planning, management, and implementation of special events and project planning
• Successful proven experience and background in leading and directing staff members
• Experience in solicitation and negotiation of contracts
• Strong collaborative and interpersonal skills
• Excellent writing and communication skills
• Demonstrated ability and success in budget management
• Thorough knowledge of and ability to apply extensive expertise to complex programs and projects
• Ability to discern applicable underlying principles to conceive and develop strategic solutions and provide recommendations
• Ability to interpret and evaluate results and develop sound conclusions and recommend new or revised solutions, policies, or procedures
• Availability to work nights and weekends for various events throughout the year

Qualifications

• Successful proven experience and background in leading and directing staff members
• Experience in solicitation and negotiation of contracts
• The ability to demonstrate a constant professional attitude and demeanor, maintain integrity, and lead a seamless and smooth-running operation while balancing numerous commitments, obligations, and challenging deadlines in a fast-paced and stressful environment in order to fulfill the mission of the department to provide unparalleled support and service to the campus community, relative to events and special projects
• Experience in higher education, specifically with the CSU, in fundraising and donor recognition of events and major campus projects