Associate Director of Facilities

for prose. We need to decide sections: About the role? Could be "About the role" maybe corresponds to Position Summary? Or "About the University" etc. But we should follow instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can choose headings that match content. We have: - About the University of Georgia (maybe not needed as heading? Could be "About the role"? But that is generic. However we have specific content about university and department. Could put under "About the role" or maybe "About the department". But instruction says use those example headings; we can use others? It says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect those exact headings if content exists. So we should include sections only when we have content matching those headings. Thus we need to map content: - About the role: Could be Position Summary (description of role). Yes. - Responsibilities: Duties/Responsibilities (list). Yes. - Requirements: Minimum Qualifications? Could be Requirements. Yes. - Qualifications: Preferred Qualifications? Could be Qualifications. - Skills: Knowledge, Skills, Abilities And/or Competencies (maybe Skills). Yes. - Benefits: Benefits Eligible Full/Part time Full Time; Retirement Plan TRS or ORP. Yes. - Pay: Advertised Salary $85,000. Yes. - Schedule: Work Schedule M-F, 8 a.m. – 5 p.m. Evening and weekend work may be required. Yes. We also have other info like About the University, About the College/Unit/Department, University Housing Expectations, Physical Demands, etc. Where to place? Could be part of About the role? Or maybe we need to include them as prose under appropriate sections. The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we need to include all that info somewhere. We can embed them in sections as

paragraphs. Thus:

About the role

Position Summary ... plus maybe also include About the University of Georgia and About The College/Unit/Department? Actually those are about the university and department, not the role. But we could still include them under About the role as context. Might be okay. But we also have University Housing Expectations and Physical Demands. Those could be part of Responsibilities or maybe separate sections like Expectations? Not in list. Could incorporate into Responsibilities or Skills? Probably better to add a separate section like "Expectations" but not in allowed headings. However we could put them under Responsibilities as additional bullet points? But they are not duties; they are expectations. Could be part of Skills? Might be okay to include as

under About the role or Responsibilities. We need to preserve all info, so we must include them somewhere. Let's structure:

About the role

Position Summary: Supervised by the Director of Facilities, this position is responsible for coordinating, planning, organizing, and directing the following functions within University Housing: 1) security systems and access control, 2) security (patrol), 3) project coordination and 4) engineering. University Housing facilities oversees the operations of 23 residence halls, 20 apartment buildings, four Greek Houses and other facilities dispersed throughout the UGA main and health science campuses. This position shall aid in the development and vision of team and efficiency improvements that will better serve over 9,000 residents. This includes training and providing career growth to staff and ensuring the residential facilities support a proper experience as outlined within the departmental mission. This position ensures the alignment of departmental security philosophies with solutions within the built environment and personnel adoption of supporting procedures and practices. This position serves as a member of the department’s Management Team.

but still under About the role? Might be okay. But we also have "About the University of Georgia" and "About The College/Unit/Department". Could be separate

under About the role. Then

Responsibilities

• for each duty. We have Duties/Responsibilities: Security systems and access control (with sub-bullets) and Security (partial). The text cut off after "Security Supervise and provide strategic leadership and oversight to the security manager". It seems incomplete. We need to preserve what is given. We'll include the given bullet points. We have: - Security systems and access control - Supervise the security systems and access control manager and five indirect reports (two security systems integrators, two locksmiths, and one access control coordinator). - Aligns the functions of security systems with departmental philosophy, policy and vision. - Coordinates efforts to develop and implement departmental vision of security and related systems integration, support and oversight. - Aids in the development of work standards and standard operating procedures that support the overall expected image of University Housing. - Provides leadership and direction to ensure security systems and access control are maintained in a manner supporting the mission and purpose. - Acquires and applies general and thorough knowledge of the condition of security systems to ensure the manager and subsequent reports are effectively directed and supported. - Ensure adopted physical security solutions are provided proper oversite from cradle to grave. - Percentage of time 20 - Security - Supervise and provide strategic leadership and oversight to the security manager We'll output as list items; maybe sublist? But instruction: Use
  • for any list of duties/requirements/benefits. Could nest but simpler to just list each as
  • . We'll include the percentage as part of the item. Then

    Requirements

    for Minimum Qualifications: Bachelor’s degree in a related field or equivalent plus 12 years of professional experience to include 5 years of supervisory experience. Then

    Qualifications

    for Preferred Qualifications: Preferred Education/Experience: Master’s degree and seven years of progressively responsible experience in a related field. Significant leadership and operational experience gained through military service or other structured organizations will be considered. Extensive experience in the development and execution of facilities related project management. Experience with the collegiate residential experience. Then

    Skills

    for Knowledge, Skills, Abilities And/or Competencies: list each as
  • . Also University Housing Expectations and Physical Demands could be included here as separate list items? Might be better to add separate sections but not allowed. Could add them under Skills as additional items. We'll parse the Knowledge, Skills, Abilities And/or Competencies paragraph into bullet points. It lists: - Knowledge of strategic thinking, plan development, execution of solutions and leading others. - Knowledge of project coordination process including budgeting and accounting, scheduling and scope development. - Knowledge of quality control processes associated with facilities management and APPA standards. - Knowledge of training programs associated with the standard methods, equipment, materials, tools, and practices of the building services, structural and skilled trades. - Knowledge of occupational hazards and safety precautions of building services, structural and skilled trades. - Skills in the use of Microsoft Office Word, Excel, Access. Willing and capable of learning new programs and software as required. - Skills in database entry. - Ability to lead large, multi-faceted staff. - Ability to work autonomously, using provided concepts to develop and execute process improvements. - Ability to supervise and oversee the work of others; ensuring proper outcomes of subordinate’s efforts. - Ability to maintain a positive professional relationship with customers, administrators, and colleagues. - Ability to establish and maintain effective working relationships with other university personnel at multiple levels. - Skills, knowledge and ability to conduct difficult conversations with subordinates to achieve outcomes balancing the mission of University Housing with human conditions. Then University Housing Expectations list: - Commit to a University Housing-first philosophy by promoting student success and supporting University Housing, Division of Student Affairs and University of Georgia missions and goals. - Safeguard the physical security of University Housing facilities, protect sensitive information through adherence to cybersecurity polices and best practices, promptly report any security concerns or incidents, and promote a culture of security awareness to ensure secure on-campus residential communities. - Embrace an entrepreneurial spirit by sharing opportunities to protect departmental resources and find cost savings. - Be present and on time for all scheduled work, communicating proactively for unavoidable absences and adhering to policies and procedures for leave requests, as these are crucial for overall productivity, team morale and operational efficiency. - Provide a positive student experience by being courteous, caring, patient, flexible and working to resolve issues or problems in a timely manner. - Collaborate with team members across University Housing, as needed, and communicate issues to supervisors. - Maintain a positive and productive environment by consistently following department, campus and USG policies and procedures. - Designated as Essential Personnel Pool (meaning may be asked to report to work) for the purposes of maintaining critical operations during inclement weather or other emergency situations. Employees in this role may be required to report to work when the University is closed or operating under modified conditions. The employee will be contacted by their supervisor (or designee) with instructions on when and where to report and what duties will be necessary. Communication will occur via the employee’s primary contact information on file (phone, email, or other agreed-upon method). The designation of Essential Personnel Pool will be reviewed annually during the performance evaluation period to ensure alignment with operational needs. - Participate in departmental “all hands-on deck” events (e.g., move-in, move-out, residence hall emergencies). Physical Demands: - Walk extensively through buildings, walk up stairs, climb ladders, and uneven surfaces. - Physically work/lift overhead. - Communicate verbally and in writing to wide variety of constituent groups via telephone, computer, or in person. - Utilize computer technology for all applications in a manner that meets performance expectations. - Safely operate a University Vehicle Also there are questions: Is driving a responsibility of this position? Yes etc. Those are yes/no; we could include as

    but maybe not needed. They are substantive. We'll include them as a list under Skills or maybe under Responsibilities? Could be under Skills as