Associate Director of Executive Operations & Initiatives
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Include a section only when posting has real, specific content for it. Do not repeat job title as heading. Do not put Job ID/requisition numbers as headings; fold minor metadata into short
or drop it. Remove boilerplate etc. We need to preserve all substantive information. So we need to extract: - Job Summary paragraph(s) -> About the role. - Responsibilities: bullet list. - Minimum Qualifications: includes equivalency statement, education & experience. Could be under Requirements or Qualifications. We'll decide: maybe Requirements (education & experience) and Qualifications (skills & abilities). But we can combine. The instruction: prefer few substantive sections over many thin ones. So we could have sections: About the role, Responsibilities, Requirements (including education/experience and skills), Benefits, Pay, Schedule. But we also have Preferences (Preferred Master's degree etc.) Could be part of Requirements or Qualifications. Might be separate but we can include under Requirements as "Preferred qualifications". However we need to avoid filler. We have Pay Rate Range $95,000-$125,000. Schedule: Standard Hours per Week 40, Full Time, Shift Day, Work Schedule Summary Monday – Friday, 8am -5pm. Benefits: mention "Learn more about the great benefits of working for University of Utah: benefits.utah.edu". That's a link. So we can include Benefits section with that sentence. We also have other info like FLSA Code, Patient Sensitive etc. Those are minor metadata; we can fold into a short
maybe under About the role or separate? Probably we can include a short paragraph with metadata like "FLSA Code: Administrative; Patient Sensitive: Yes; Standard Hours: 40 per week; Full-Time; Day shift; Monday–Friday 8am–5pm." But we already have Schedule section. Might be redundant. Better to keep schedule separate and maybe include FLSA etc in About the role? But they said fold minor metadata into a short
or drop it. So we could have a short
after About the role containing things like FLSA Code, Patient Sensitive, etc. But we also have Schedule section; we could keep schedule separate and not repeat. Let's structure:
About the role
Job summary paragraph(s).
FLSA Code: Administrative; Patient Sensitive: Yes; Standard Hours per Week: 40; Full-Time; Day shift.
(maybe)Responsibilities
- ... ...
Requirements
Education & Experience: Requires a bachelor’s (or equivalency) + 10 years or a master’s (or equivalency) + 8 years of directly related work experience. Equivalency statement: 1 year of higher education can be substituted for 1 year of directly related work experience (e.g., bachelor’s degree = 4 years of directly related work experience).
Skills & Abilities: (list bullet points). Could be bullet list. But we might want separate Skills section. However we can combine under Requirements. But we also have Preferences: Preferred Master’s degree (MBA, MHA, MPH, or related field), or equivalent experience; PMP certification; experience in academic medical center; experience working directly with executive leadership. Could be included as "Preferred qualifications" under Requirements. We'll create a
Requirements
with subpoints maybe using- for skills and preferences.
But we need to avoid too many sections. Maybe we have About the role, Responsibilities, Requirements (including education/experience, skills, abilities, preferences), Benefits, Pay, Schedule.
Now Benefits: we have link.
Pay: Pay Rate Range $95,000-$125,000.
Schedule: Standard Hours per Week 40; Full Time; Shift Day; Work Schedule Summary Monday – Friday, 8am -5pm.
Now we need to ensure we don't include boilerplate like EEO, legal, etc. Remove all that.
Now produce HTML fragment.
Let's extract responsibilities bullet points exactly as given:
Responsibilities section includes:
Executive Initiative Leadership & Execution
- Lead the planning and execution of high-priority initiatives sponsored by the Dean or Chief of Staff, from concept through implementation.
- Translate executive priorities into actionable plans with clear objectives, deliverables, timelines, milestones, and accountability.
- Monitor progress, identify risks and dependencies, and proactively develop solutions to maintain momentum and achieve desired outcomes.
- Provide high-level, confidential support on sensitive and complex initiatives.
Project Management & Executive Communication
- Manage multiple concurrent initiatives, maintaining project plans, trackers, dashboards, and reporting tools to ensure accountability and follow-through.
- Develop executive-ready presentations, briefings, status updates, and decision materials.
- Synthesize complex information and provide clear, concise recommendations and insights to support executive decision-making.
- Prepare leadership for key meetings and discussions by coordinating relevant information, decisions, and follow-up.
Cross-Functional Coordination & Stakeholder Engagement
- Serve as a central point of coordination across faculty, department chairs and leaders, administrative leaders, and institutional partners.
- Build alignment and influence outcomes through strong relationships, communication, and collaboration across academic, clinical, research, and administrative functions.
- Facilitate meetings and working sessions, ensuring clear decisions, ownership, and next steps.
Operations & Strategic Support
- Maintain an integrated view of active Dean priorities, initiatives, milestones, and emerging issues.
- Support the development and coordination of governance structures, committees, and working groups related to strategic initiatives.
- Identify opportunities to improve processes, communication, and execution within the Dean’s team.
- Support emerging priorities and special projects requiring rapid assessment, coordination, and execution.
We need to put each bullet as
- . The headings like "Executive Initiative Leadership & Execution" are subheadings within responsibilities; but we are only allowed to use
for section headings. We could keep them as bold text inside
- or as . Probably we can keep them as part of the bullet text.
Now Skills & Abilities bullet list:
- Demonstrated experience leading or coordinating complex, cross-functional projects or strategic initiatives.
- Strong project and program management skills, with demonstrated ability to lead complex, cross-functional initiatives from planning through execution and evaluation.
- Demonstrated leadership and supervisory skills, including the ability to set expectations, delegate effectively, manage performance, and support staff development.
- Ability to develop and manage project plans, timelines, budgets, resources, and deliverables while ensuring quality, accountability, and timely execution.
- Exceptional organizational and prioritization skills, with the ability to manage multiple priorities and deadlines simultaneously.
- Strong executive communication skills, including the ability to develop concise, compelling presentations, briefings, reports, and written materials.
- Ability to synthesize complex information, identify key issues and risks, and develop clear recommendations for senior leaders.
- Demonstrated ability to work effectively with senior faculty, physicians, administrators, and other leaders.
- Ability to influence without formal authority and build alignment across diverse stakeholders.
- Strong judgment and discretion when working with confidential, sensitive, or politically complex matters.
- Ability to operate effectively in ambiguous and rapidly changing environments.
- Ability to balance strong attention to detail with a strategic, systems-level perspective.
- Demonstrated initiative, resourcefulness, and ability to independently drive work forward.
- High level of professionalism, executive presence, and interpersonal effectiveness.
- Proficiency with project management, presentation, reporting, and productivity tools.
Preferences bullet list:
- Preferred Master’s degree (MBA, MHA, MPH, or related field), or equivalent experience.
- Project Management Professional (PMP) certification or equivalent project management training.
- Experience working in an academic medical center, health system, university, or similarly complex organization.
- Experience working directly with executive leadership.
Now Benefits: "Learn more about the great benefits of working for University of Utah: benefits.utah.edu". We'll make that a
with maybe an tag. Now Pay: "$95,000-$125,000". Now Schedule: "Standard Hours per Week: 40; Full-Time; Day shift; Work Schedule Summary: Monday – Friday, 8am -5pm." Now About the role: Job Summary paragraphs (two paragraphs). We'll combine. Job Summary text: "The Associate Director of Executive Operations & Initiatives serves as a key member of the Spencer Fox Eccles School of Medicine ( SFESOM ) Dean’s Office, reporting directly to the Chief of Staff. The Associate Director provides strategic project leadership and operational coordination to advance high-priority initiatives across SFESOM and, in partnership with the Chief of Staff, selected University of Utah Health priorities. In support of the Dean’s roles as both Dean of SFESOM and Chief Academic Physician of UUH , the Associate Director leads complex, cross-functional initiatives and partners with faculty, department chairs and leaders, administrative leaders, and institutional stakeholders to translate priorities into actionable plans and effective execution. Working with a high degree of autonomy, the Associate Director advances the Dean’s priorities by coordinating stakeholders, tracking deliverables, identifying risks and dependencies, and ensuring follow-through across multiple concurrent initiatives. The role requires strong project management skills, executive communication, and relationship-building skills, with the ability to navigate ambiguity, influence across organizational boundaries, manage sensitive information, and translate executive priorities into coordinated action and measurable results." We'll put that in
. Now minor metadata: FLSA Code Administrative, Patient Sensitive Job Code? No (maybe not needed). Could include but it's minor. We'll add a short
after About the role: "FLSA Code: Administrative; Patient Sensitive: No; Standard Hours per Week: 40; Full-Time; Day shift." But we already have schedule section; maybe we can omit duplication. However they said fold minor metadata into a short
or drop it. We could drop FLSA etc. But we need to preserve all substantive information; FLSA Code and Patient Sensitive are substantive? They are metadata but maybe considered minor. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." So we can fold FLSA etc into a short
. We'll do that. Now we need to ensure we don't include any boilerplate like "Learn more about the great benefits..." we kept that as Benefits. Now produce HTML. Let's craft:
About the role
[job summary]
FLSA Code: Administrative; Patient Sensitive: No; Standard Hours per Week: 40; Full-Time; Day shift.
Responsibilities
- Executive Initiative Leadership & Execution Lead the planning and execution of high-priority initiatives sponsored by the Dean or Chief of Staff, from concept through implementation.
- Translate executive priorities into actionable plans with clear objectives, deliverables, timelines, milestones, and accountability.
- Monitor progress, identify risks and dependencies, and proactively develop solutions to maintain momentum and achieve desired outcomes.
- Provide high-level, confidential support on sensitive and complex initiatives.
- Project Management & Executive Communication Manage multiple concurrent initiatives, maintaining project plans, trackers, dashboards, and reporting tools to ensure accountability and follow-through.
- Develop executive-ready presentations, briefings, status updates, and decision materials.
- Synthesize complex information and provide clear, concise recommendations and insights to support executive decision-making.
- Prepare leadership for key meetings and discussions by coordinating relevant